Ongoing Recruitment at John Snow Incorporated (JSI)

Job Description
The finance consultant will work under the guidance of the Associate Director Finance and Administration and overall supervision of the Director of Finance and Administration.

Key Responsibilities
Specific responsibilities will include, but not limited to the following:

•     Manage the JSI field accounts system, review chart of accounts, generate QuickBook reports as needed for project reporting, budgeting and forecasting.
•     Regularly update QuickBooks, prepare bank account reconcillation and resolve account variances in compliance with all US Government (USG) and JSI financial management and accounting policies and regulations.
•     Process expense reports, travel advances and retirements; prepare vouchers, review receipts and other supporting documentation to ensure accuracy before forwarding for payment.
•     Ensure that all financial transactions are completed with high degree of accuracy, in full compliance with USG and JSI requirements and within established timelines.
•     Assist the Director of Finance in the analysis, development, and documentation of internal process and control and ensure compliance with all USG and JSI financial management and accounting policies and regulations.
•     Reconcile and track outstandings advances , updates inventory logs, monitors projects expenses and track expenditures and accruals.
•     Provide support and guidance to program and other administrative staff in accordance with JSI policy and procedures, including travelling to field offices, training sites and other field locations when required.
•     Develop and maintain an effective professional relationship with JSI's local banking institutions
•     Engage in other financial tasks as assigned.

Qualification and Skills
Applicants for this position must possess the following qualification and skills:

•     Bachelor's degree in Accounting or Financial Management
•     At least 3 years Financial Management experience.
•     Experience with QuickBook is strongly preferred.
•     Proficiency in Microsoft Word and Excel required.
•     Experience and knowledge of Nigerian tax law.
•     Financial experience with a USAID-funded project and knowledge of USAID and regulations would be an advantage
•     Excellent verbal and written English

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Job Description
The human resources consultant will work under the guidance of the human resources administrator and overall supervision of the Director of finance and administration to provide operational support to implement an effective and functional human resources process for key areas including recruitment, employee relations, benefits administration and compensation.

Key Responsibilities
Specific responsibilities will include, but not limited to the following:

•     Ensure that all personnel records are up to date and filed appropriately both manually and electronically.
•     Assist in organizing appropriate human resources record keeping system, internal and external communications, and team administration.
•     Follow-up to ensure that all human resource document are signed by relevant parties.
•     Assist in preparing reference letters to referees and in collating reports for candidates personnel files.
•     In consultation with the Human Resource Administrator, invite selected candidates for interviews and ensure that candidates have proper documentation during the interviews.
•     Liaise with Human Resource Administrator to provide logistic support for entitled new hires and interview candidates.
•     Assist in the tracking of performance assessment forms. Track employee changes such as change of address, change of job title, dependants, name etc.
•     Collects and collate required data/documentation for the health insurance scheme including complete forms, duly labeled passports, birth certificates or sworn declarations and document each in individual personnel files.
•     Ensure that individual personnel file documentation physically correspond with the number of dependants claimed by any one employee under the scheme.
•     Perform other duties as assigned.

Qualification and Skills
Applicants for this position must possess the following qualification and skills:

•     Bachelor's degree in Human Resources Management, Business/Public Administration or related discipline with at least 3 years experience in the areas outlined.
•     Ability to maintain confidentiality for sensitive human resource issues and maintain a high sense of judgement to execute duties.
•     Ability to take initiative and exhibit traits of courtesy, cooperation, respect and customer service.
•     Computer literacy and proficiency in the use of Microsoft Office application.
•     Excellent written, oral and interpersonal communication skills.
•     Experience in an international organisation or NGO will be an added advantage.

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Job Description
The Administrative consultant will work under the guidance of the Office Administrator and overall supervision of the Director of Finance and administrator.

Key Responsibilities
Specific responsibilities will include, but not limited to the following:

•     Assist the Office Administrator in providing oversight for the general administrative functioning of the office on a day to day basis.
•     Coordinate all logistics support for staff, including travel and lodging arrangements, transport, desk setup. etc.
•     Liaise with travel agents to obtain reservations and tickets for all project related travel.
•     Provide support in the coordination of the administrative personnel to create and maintain all administrative and technical file for the office.
•     Work with the drivers to ensure a regular maintenance schedule for all vehicles, and ensure that vehicle log books are kept up-to-date.
•     Assist the office manager to oversee the up keep of the office, including needed repair and daily cleaning.
•     Provide support in the supervision of the receptionist, administrative assistant and the drivers.
•     Assist the Office Administrator in ensuring constant availability of office supplies.
•     Help to oversea the maintenance of all office supplies and equipment including scheduling of routine maintenance.
•     Assist in the management of various service contracts in coordination with the accountant for both the office and expatriate staff residences including cleaning/gardening/reception service, security, drinking water supply, generator maintenance etc.
•     Serve as liaison with the office landlord, assisted by the Director of Finance and Administrator when necessary.
•     provide other support to the team as needed.

Qualification and Skills

•     University degree in Administrative Science or related field plus 3 years relevant work experience.
•     Proficiency in Microsoft Word and Excel required.
•     Strong verbal communication skills.
•     Experience with both hard copy and electronic filling system.
•     Experience with inventory management.
•     Experience with office management.
•     Experience working with an NGO is an advantages.