Personal Assistant to CEO at Whip Smart Service Providers Limited

Work Schedule: Monday – Friday (Occasional Weekend Availability Required)
Working Hours: Flexible Schedule
Gender: Female

Job Summary

We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support to the CEO. The ideal candidate will have extensive experience supporting C-level executives, managing complex schedules, handling confidential matters, and coordinating both business and personal affairs with exceptional professionalism.

Key Responsibilities

Executive Scheduling & Calendar Management

• Manage the CEO's business and personal calendar, including meetings, events, appointments, and travel schedules.
• Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and visa processing.
• Prepare meeting briefs, agendas, and relevant documents ahead of engagements.
• Represent the CEO in meetings when required and provide feedback on outcomes.

Communication Management

• Monitor and prioritize incoming emails, calls, and correspondence.
• Draft professional responses and manage communications on behalf of the CEO.
• Screen calls, schedule callbacks, and escalate urgent matters appropriately.
• Ensure all external communications meet professional and corporate standards.

Task & Project Coordination

• Track key assignments, projects, and directives across various business units.
• Follow up with stakeholders to ensure timely completion of tasks.
• Prepare status reports and maintain executive task dashboards.

Personal & Family Support

• Coordinate family schedules, appointments, school activities, and personal engagements.
• Manage household-related matters including maintenance, service providers, and administrative tasks.
• Oversee personal bill payments, subscriptions, and banking-related activities.

Investment & Financial Oversight

• Monitor and maintain records of investment portfolios and business interests.
• Liaise with financial advisors, accountants, legal representatives, and other professional service providers.
• Review financial reports and highlight key issues requiring executive attention.

Requirements

• Bachelor's Degree in Business Administration or a related field.
• Minimum of 5 years' experience as a Personal Assistant or Executive Assistant supporting senior executives.
• Proven experience managing complex executive and personal schedules.
• Excellent verbal and written communication skills with strong business etiquette.
• Strong financial literacy and ability to handle sensitive financial information.
• High level of discretion, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite and productivity tools.
• Strong organizational, multitasking, and problem-solving skills.