Compliance & Administration Specialist at VMAX Tea & Coffee Ltd

Job Summary

We are looking for a Compliance & Administration Specialist in Lagos to manage contracts, accounts, labor-related documentation, tax and expense compliance support, administrative coordination, and risk follow-up to ensure smooth local operations.

Key Responsibilities

• Manage company contracts, supplier files, administrative records, account-related documents, and approval records.
• Support labor documentation, onboarding files, attendance records, and HR administration as required.
• Coordinate with finance, legal, tax, HR, and external service providers on compliance matters.
• Track payment, reimbursement, and expense documentation for completeness and consistency.
• Conduct routine risk checks and follow up on open compliance issues until closure.
• Support office administration, procurement of office supplies, meeting coordination, and local vendor management.
• Assist the team leader in implementing daily team management and operational follow-up tasks.
• Maintain accurate filing and reporting for management review.

Requirements

• Experience in administration, compliance support, HR operations, finance administration, legal administration, or office management.
• Familiarity with Nigerian business administration, labor documentation, tax filing support, or local vendor coordination is preferred.
• Strong attention to detail, confidentiality, and document management ability.
• Good communication and cross-functional coordination skills.
• Chinese language proficiency is required; ability to communicate with Chinese-speaking management and team members is essential.
• Proficient in Microsoft Office or Google Workspace.
• Able to follow internal controls and escalate risks promptly.

Daily KPIs

• Contract completion rate.
• Expense compliance and documentation accuracy.
• Payment or reimbursement consistency.
• Risk issue identification, follow-up, and closure rate.