Reports To: Operations Manager
Job Summary
The Office Assistant / Janitor will be responsible for maintaining a clean, organized, and hygienic work environment while providing general office support to ensure the smooth day-to-day operations of The Paradigm Group Limited. The ideal candidate should be hardworking, trustworthy, physically fit, and possess a positive attitude towards work.
Key Responsibilities
Office Support Duties
- Assist in the day-to-day administrative and office support activities.
- Receive and direct visitors courteously.
- Assist with photocopying, scanning, filing, and document distribution.
- Run official errands within and outside the office when required.
- Arrange meeting rooms before and after meetings.
- Assist in moving office equipment and supplies as needed.
- Monitor office supplies and report items that need replenishment.
- Support different departments with basic operational tasks.
- Receive deliveries and assist with inventory organization.
- Perform any other duties assigned by Management.
Janitorial Duties
- Sweep, mop, vacuum, and maintain cleanliness of all office areas.
- Clean offices, reception, meeting rooms, staircases, and common areas daily.
- Clean and disinfect restrooms regularly.
- Empty waste bins and ensure proper waste disposal.
- Dust furniture, equipment, windows, and other office surfaces.
Refill toiletries, hand wash, tissue paper, and cleaning supplies.
- Ensure the office environment remains neat, tidy, and presentable throughout working hours.
- Maintain cleanliness of the office surroundings.
- Report maintenance issues such as faulty plumbing, electrical faults, or damaged furniture.
- Ensure cleaning equipment is properly maintained and stored after use.
Qualifications
- Minimum of SSCE/WAEC or equivalent qualification.
- Additional vocational training is an added advantage.
- Previous experience in office assistance, janitorial services, or facility maintenance is an advantage.
- Ability to read and write effectively.
Required Skills and Competencies
- Strong sense of cleanliness and attention to detail.
- High level of integrity and honesty.
- Good interpersonal and communication skills.
- Ability to follow instructions.
- Good organizational skills.
- Time management skills.
- Ability to work independently with minimal supervision.
- Physically fit and capable of carrying out cleaning and office support tasks.
- Professional appearance and positive attitude.
- Reliability and punctuality.
Working Conditions
- Full-time position.
- Monday to Friday (with occasional weekend duties when required).
- May involve lifting, moving office supplies, and standing for extended periods.
- Must maintain confidentiality when handling office information and documents.
Key Performance Indicators (KPIs)
- Office cleanliness maintained at all times.
- Timely completion of assigned office support tasks.
- Availability and proper management of cleaning supplies.
- Positive feedback from staff regarding office cleanliness.
- Prompt execution of errands.
- Proper maintenance of office facilities and equipment.
- Adherence to company policies and safety procedures.
- Punctuality and attendance.
Personal Attributes
- Honest and dependable.
- Respectful and courteous.
- Self-motivated.
- Disciplined.
- Hardworking.
- Team player.
- Willingness to learn.
- Ability to multitask.
Gender Preference: The Paradigm Group Limited is an equal opportunity employer. To support workforce gender balance in this specific role, qualified male candidates are encouraged to apply. However, all qualified applicants will be considered based on merit.
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