Administrative Consultant at John Snow Inc - JSI

Job Description
The Administrative consultant will work under the guidance of the Office Administrator and overall supervision of the Director of Finance and administrator.

Key Responsibilities
Specific responsibilities will include, but not limited to the following:

•     Assist the Office Administrator in providing oversight for the general administrative functioning of the office on a day to day basis.
•     Coordinate all logistics support for staff, including travel and lodging arrangements, transport, desk setup. etc.
•     Liaise with travel agents to obtain reservations and tickets for all project related travel.
•     Provide support in the coordination of the administrative personnel to create and maintain all administrative and technical file for the office.
•     Work with the drivers to ensure a regular maintenance schedule for all vehicles, and ensure that vehicle log books are kept up-to-date.
•     Assist the office manager to oversee the up keep of the office, including needed repair and daily cleaning.
•     Provide support in the supervision of the receptionist, administrative assistant and the drivers.
•     Assist the Office Administrator in ensuring constant availability of office supplies.
•     Help to oversea the maintenance of all office supplies and equipment including scheduling of routine maintenance.
•     Assist in the management of various service contracts in coordination with the accountant for both the office and expatriate staff residences including cleaning/gardening/reception service, security, drinking water supply, generator maintenance etc.
•     Serve as liaison with the office landlord, assisted by the Director of Finance and Administrator when necessary.
•     provide other support to the team as needed.

Qualification and Skills

•     University degree in Administrative Science or related field plus 3 years relevant work experience.
•     Proficiency in Microsoft Word and Excel required.
•     Strong verbal communication skills.
•     Experience with both hard copy and electronic filling system.
•     Experience with inventory management.
•     Experience with office management.
•     Experience working with an NGO is an advantages.