Fresh Jobs at Primera Africa Finance Group

Requirements

Facility management:

• Coordinate repairs, cleaning, and maintenance of office buildings and equipment.
• Liaise with property managers and utility service providers (e.G., power, water, sewage).
• Ensure fire safety measures and compliance with health and safety regulations.

Asset and inventory management:

• Maintain an up-to-date asset register.
• Track the lifecycle of assets including assignment, maintenance, and disposal.
• Monitor usage of consumables (e.G., toner, stationery, cleaning items).

Administrative support:

• Manage internal logistics including meeting rooms, reception duties, and mail.
• Handle travel arrangements, hotel bookings, and itineraries for staff and management.
• Prepare periodic administrative reports for management review.

Staff welfare and office coordination:

• Monitor and maintain a clean, professional office environment.
• Support welfare needs such as lunch room arrangements, sanitation, and utilities.

Vendor and outsourcing supervision:

• Supervise outsourced service providers (cleaners, security guards, drivers).
• Ensure service level agreements (slas) are met and issues are escalated and resolved timely.

Other Requirements

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency in ms office (especially word, power point, excel, outlook).
• Basic understanding of procurement and asset management processes.
• Knowledge of facility management and office operations.
• Attention to detail.
• Integrity and discretion with confidential matters.
• Good interpersonal and time management skills

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Job description

• The procurement officer is responsible for sourcing goods and services, evaluating vendor performance, managing procurement processes, and ensuring compliance with policies to achieve cost-efficiency, transparency, and timely delivery.

Requirements

Procurement planning:

• Develop procurement plans in line with budget and operational requirements.
• Ensure timely procurement of materials, services, and equipment.

Vendor sourcing and evaluation:

• Identify and prequalify new vendors.
• Conduct vendor assessments, reference checks, and performance evaluations.
• Maintain a vendor database and onboarding documentation.

Tender and bid management:

• Manage request for quotation (rfq), request for proposal (rfp), and request for information (rfi) processes.
• Analyze bids using evaluation criteria including cost, quality, warranty, and service.

Contract management:

• Draft, review, and manage vendor contracts and service agreements.
• Track contract timelines, renewals, and compliance.
• Collaborate with legal and risk teams for final approvals.

Cost and spend analysis:

• Negotiate pricing, delivery terms, and discounts with vendors.
• Track procurement expenses and contribute to cost-saving initiatives.
• Prepare monthly procurement and vendor performance reports.

Process compliance and automation:

• Ensureadherence to bank’s procurement policies and regulatory requirements.
• Maintain documentation for audits and implement procurement automation tools.

Other requirements:

• Knowledge of procurement regulations and contract administration.
• Strong negotiation and vendor relationship skills.
• Experience with procurement automation tools or erp platforms.
• Excellent documentation and report writing abilities.
• Financial and cost analysis skills.
• High ethical standards.
• Analytical and result-oriented.
• Ability to work independently and under pressure.