Procurement Officer at Primera Africa Finance Group

Job description

• The procurement officer is responsible for sourcing goods and services, evaluating vendor performance, managing procurement processes, and ensuring compliance with policies to achieve cost-efficiency, transparency, and timely delivery.

Requirements

Procurement planning:

• Develop procurement plans in line with budget and operational requirements.
• Ensure timely procurement of materials, services, and equipment.

Vendor sourcing and evaluation:

• Identify and prequalify new vendors.
• Conduct vendor assessments, reference checks, and performance evaluations.
• Maintain a vendor database and onboarding documentation.

Tender and bid management:

• Manage request for quotation (rfq), request for proposal (rfp), and request for information (rfi) processes.
• Analyze bids using evaluation criteria including cost, quality, warranty, and service.

Contract management:

• Draft, review, and manage vendor contracts and service agreements.
• Track contract timelines, renewals, and compliance.
• Collaborate with legal and risk teams for final approvals.

Cost and spend analysis:

• Negotiate pricing, delivery terms, and discounts with vendors.
• Track procurement expenses and contribute to cost-saving initiatives.
• Prepare monthly procurement and vendor performance reports.

Process compliance and automation:

• Ensureadherence to bank’s procurement policies and regulatory requirements.
• Maintain documentation for audits and implement procurement automation tools.

Other requirements:

• Knowledge of procurement regulations and contract administration.
• Strong negotiation and vendor relationship skills.
• Experience with procurement automation tools or erp platforms.
• Excellent documentation and report writing abilities.
• Financial and cost analysis skills.
• High ethical standards.
• Analytical and result-oriented.
• Ability to work independently and under pressure.