Administrative Officer at Primera Africa Finance Group

Requirements

Facility management:

• Coordinate repairs, cleaning, and maintenance of office buildings and equipment.
• Liaise with property managers and utility service providers (e.G., power, water, sewage).
• Ensure fire safety measures and compliance with health and safety regulations.

Asset and inventory management:

• Maintain an up-to-date asset register.
• Track the lifecycle of assets including assignment, maintenance, and disposal.
• Monitor usage of consumables (e.G., toner, stationery, cleaning items).

Administrative support:

• Manage internal logistics including meeting rooms, reception duties, and mail.
• Handle travel arrangements, hotel bookings, and itineraries for staff and management.
• Prepare periodic administrative reports for management review.

Staff welfare and office coordination:

• Monitor and maintain a clean, professional office environment.
• Support welfare needs such as lunch room arrangements, sanitation, and utilities.

Vendor and outsourcing supervision:

• Supervise outsourced service providers (cleaners, security guards, drivers).
• Ensure service level agreements (slas) are met and issues are escalated and resolved timely.

Other Requirements

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Proficiency in ms office (especially word, power point, excel, outlook).
• Basic understanding of procurement and asset management processes.
• Knowledge of facility management and office operations.
• Attention to detail.
• Integrity and discretion with confidential matters.
• Good interpersonal and time management skills