Job Openings at Save the Slum Initiative

Job Description

• The Administrative and Logistics Assistant will be responsible for providing efficient support and ensure success of procurement and logistic activities, while providing efficient utilization of resources in accordance with applicable standards.
• The Administration and Logistics Assistant will assist in the implementation of administrative and logistics activities, he/she will assist in keeping clear records for all administration and logistic operations, including

Responsibilities
Admin Tasks:

• Prepare documentation, materials, refreshments for meetings and workshops/trainings were necessary.
• Handle travels arrangements for local and international guests including lodging, meal planning if required.
• Provide all administrative and logistical support to the team to ensure timely completion of activities as per the work plan.
• Make timely arrangement to maintain internet faults, office building, furniture, fittings and equipment in coordination and field offices.
• Ensure all offices are fully equipped with office consumables.
• Maintain hard copy and electronic filing systems; to ensure integrity and continuity of data/information.

Procurement Tasks:

• Prepare purchase requisitions necessary for office or as requested by project staff.
• Request for bids and quotes from vendors.
• Inspect accurately and timely, goods, services and works procured in order to establish client specification.
• Provides accurate information for inventory management.

Logistics Tasks:

• Assess and organize logistics in terms of transport requirements, receipt, handling, storage and distribution of supplies and establish proper warehousing and recording systems.
• Responsible for tracking, receiving, and stocking all items ordered.
• Ensure materials are appropriately stored.
• Program the final inventory of materials prior to distribution to the survey sites.
• Provide a list of all equipment stored and distributed to the survey sites.
• Manage and maintain inventory to operating levels to avoid unnecessary supply.
• Performs other duties as assigned by the Senor Administration Officer.

Qualifications and Requirements

• Degree in Logistics, Business Administration, Supply Chain Management / Management Studies, or any other related field. Previous survey based administrative and logistical support experience is an added advantage.
• Minimum of 1 year programming experience with relevant working experience.
• Ability to respond effectively to time sensitive demands and inquiries.
• Must be able to plan, prioritize, and manage their own activities and office workflow even when working under tight deadlines.
• Must be willing and able to adapt to changing work requirements and priorities that may require overtime or extended hours.
• Excellent inter-personal, communications and representative skills (written, oral, cross-cultural).
• Ability to work with multi-cultural teams.
• Skills in training and management.
• Proficiency in the use of computers (MS Word, Excel, Power Point Presentation).
• Ability to speak English fluently, Hausa and other local languages desirable.

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Job Description

• We are currently looking to fill the role of Food Security and Livelihoods (FSL) Assistant whowillwork under the direct guidance and supervision of the FSL Officer to support the implementation of FSL activities in the target area of project implementation.
• The role shall involve direct contact with the project’s beneficiaries, vendors, local and community leaders, and other key stakeholders that are relevant and critical in the implementation of the Project

Responsibilities

• Work with Target committee and Livelihood coordinator to ensure the identification and selection of beneficiaries for livelihood activities.
• Develop aquiculture and Livestock skill acquisition programs and manual for beneficiaries.
• Ensure quality training sessions with beneficiaries.
• Work closely with community structures to ensure local approach system during implementation/programming.
• Work with the Livelihood officers in keeping track of beneficiary’s attendance and work activities.
• Coordinate the distribution of startup kits of beneficiaries.
• Coordinate the monthly collation of attendance and work list of beneficiaries
• Timely report any irregularities to the Livelihood Coordinator.
• Prepare and submit weekly activity reports to the Livelihood coordinator.
• Together with LFS Officers, the Assistants will be responsible for the implementation of livelihoods and food security activities on the field. -Agriculture, Income Generation Activities, (IGAs), Cash for work (CfW) activities and livestock production and management.
• Support and carry out the registration of project beneficiaries with supervision from the officer
• Conduct livelihoods assessments to determine most viable income generating activities.
• Support stakeholder and partners in training on project beneficiaries.
• Participate in monthly review meetings with stakeholders.
• Attend Food Security Sector and Livestock Working Group meetings.
• Treat beneficiaries with dignity and apply STSI’s Code of Ethics and Conduct.

Educational Qualifications

• At least a Degree / HND in Aquiculture, Fisheries, Livestock, Animal Husbandry, Economics, Agricultural Economics, Social Sciences or related field

Desired Competencies / Skills:

• 2 years relevant work experience
• Professional, good organizational capacity, good human relationships, motivated, open, creative, mature, responsible, flexible and, culturally sensitive.
• Experience and understanding of Selection, Planning and Management (SPM) of Income Generating Activities (IGAs) both farm and off farm.
• Experience in beneficiary skills trainings and distribution of conditional business grants or small business startup kits.
• Experience in agricultural livelihoods (crop and livestock production), value chain addition and Cash for Work
• Previous experience from working in complex and volatile contexts
• Knowledge of the context in Borno state.
• Ability to work under pressure, independently and with limited supervision
• Experience in fishing, livestock and Local chicken production.
• Microsoft Office Skills (Outlook, Excel, Power Point, Word)
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Ability to write reports
• Able to work outside of regular working hours as required, including evenings and weekends if required.
• Excellent planning, organizational and time management skills
• Integrity
• Good team spirit
• Fluency in Hausa, Kanuri and English

Preferred:

• Previous experience with Aquiculture and Livestock programming
• Good knowledge of the intervention area/s and local economy
• Previous experience with INGO/NGO
• Previous humanitarian programming experience.

Reporting Line:

• Directly to the Livelihood Coordinator.

Additional Information:

• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and assigned by his/her supervisor.

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Job Description

• The HR Assistant will assist the HR Officer to recruit, support and develop talent through developing policies and managing procedures.
• S/he will also be responsible for administrative tasks and contribute to making the organization a better place to work.

Responsibilities

• Support the development and implementation of HR initiatives and systems
• Provide counseling on policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective on boarding plans
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance

Qualifications

• BSc/BA, HND in Business Administration, Social Studies or relevant field; further training will be a plus
• HR Credentials (e.g. PHR from the HR Certification Institute)
• Proven experience as HR officer, administrator or other HR positions
• Knowledge of HR functions (pay & benefits, recruitment, training & development etc.)
• Understanding of labor laws and disciplinary procedures
• Proficient in MS Office; knowledge of HRMS is a plus
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability.

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Key Duties & Responsibilities

• Identifying and effectively communicating project success by developing success stories, case studies and production of short video/documentaries.
• Create and manage social media contents on platforms and blogs.
• Engage with mainstream media (Electronic and Print) to increase STSI’s visibility and promote project impact.
• Edit technical and scientific documents and articles (proofreading, copying, designing, line editing and substantive editing).
• Desktop design/publishing and layout of technical documents in compliance with donor branding and marking requirements.
• Coordinate Outreach and events with experience in developing press release, media coverage, press fact sheets, developing scene setters, liaise and manage print, radio and TV media relation journalists.
• Website design, update, management and database designs.
• Coordinate staff meetings, prepare agendas and takes minutes of meetings as required.

Qualifications / Requirements

• A Graduate with Bachelor’s Degree or Higher National Diploma or its equivalent, in English, Linguistics, Mass Communication, Journalism, or any Social Science related fields.
• Additional certifications on communication or its equivalent will be added advantage.

Experience Requirements:

• 1 to 2 years experience in a similar role.
• Extremely strong computer skills, with knowledge of relevant publishing software such as but not limited to Microsoft Office Suite (Ms. Word, Excel, Access, PowerPoint).
• Desktop Publishing (Adobe Creative Suite – Photoshop, PDF, illustrator, InDesign – CorelDraw.
• Experience in Media Production, Social media content development (Facebook, Twitter, YouTube, LinkedIn, Instagram),
• Short video Editing (Adobe After Effect, Adobe Premier Pro/Video Pad)
• Website development and basic database designs.
• Extremely strong in written and oral English language with research writing skills, emphasis on creative approaches, attention to detail and efficient delivery methods.

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Job Description

• The Finance Assistant is in charge of keeping track of an organization’s finances.
• S/he enters data into databases, prepare financial statements, process invoices and support other employees throughout accounting processes.

Responsibilities

• Update financial spreadsheets with daily transactions.
• Prepare balance sheets.
• Track and reconcile bank statements.
• Process Tax payments.
• Records accounts payable and receivable.
• Provide administrative support during budget preparation.
• Participate in quarterly and annual audits.
• Support monthly payroll and keep organized records.
• Any other duties that may be assigned from time by supervisor.

Qualifications and Requirements

• Degree in Accounting or Finance and other relevant professional qualification.
• Minimum of 1 year programming experience with relevant working experience, desirable in Accounting
• Proven ability to meet deadlines.
• Excellent communication skills, calm and a good sense of humor.
• Very good understanding of Accounting policies, strategies and programs.
• Excellent inter-personal, communications and representative skills (written, oral, cross-cultural).
• Strong knowledge of bookkeeping.
• Detail oriented.
• Proficiency in the use of computers (MS Word, Excel, Power Point Presentation).
• Ability to speak English fluently, Hausa and other local languages desirable.