Payroll Analyst at a Multinational FMCG Company

Summary:

• The Payroll Analyst is responsible for the accurate and timely processing of payroll, statutory compliance, payroll reporting, HRIS administration, and the management of outsourced workforce payroll activities. 
• The role serves as a key link between People Operations, Finance, outsourced agencies, and employees to ensure payroll integrity, regulatory compliance, and excellent employee service.

Responsibilities:

Payroll Administration:

• Manage end-to-end payroll processing for all employees, ensuring accuracy and timely disbursement.
• Collect, validate, and reconcile payroll inputs, including new hires, exits, attendance, overtime, allowances, deductions, bonuses, and adjustments.
• Calculate and process monthly and quarterly incentive payouts in line with approved reward policies and performance frameworks.

Statutory Compliance:

• Ensure accurate calculation and remittance of statutory deductions in line with Nigerian labor and tax regulations.
• Stay updated on labor laws, tax regulations, and statutory requirements.
• Ensure compliance with all Payroll and tax regulations.

Reporting & Analysis:

• Prepare monthly payroll summaries, personnel cost reports, and statutory reports for management and Finance.
• Support HR and Finance in budgeting and forecasting staff costs.
• Maintain accurate payroll records and ensure data confidentiality.
• Support Finance to deliver annual payroll and HR data reports required for financial audits and year-end reviews.
• Provide HR data required for ESG reporting as requested by external investors and partners.

Systems & Process Improvement:

• Maintain and update HRIS and payroll systems to ensure data accuracy and integrity.
  Support system upgrades, testing, and implementation to ensure payroll and HRIS functionalities meet organizational needs.

Employee & Outsourced Staff Support:

• Address payroll-related queries from direct employees in a timely and professional manner, providing clarity on deductions, benefits, and payroll policies.
• Serve as the primary liaison with outsourced agencies, ensuring SLA compliance, accurate documentation, training, payroll inputs, and effective performance management for all agency-managed staff.
• Monitor attendance, discipline, and overall staff performance; validate statutory remittances, invoices, and monthly submissions; and escalate issues related to absenteeism, non-compliance, or poor performance.

Qualifications & Experience:

• Bachelor's degree in Accounting, Finance, Economics, Human Resources, Business Administration, or a related field.
• 3–5 years of experience in payroll administration, compensation, HR operations, or a related role.
• Strong knowledge of Nigerian payroll legislation, taxation, pension administration, and labour laws.
• Experience using HRIS and payroll management systems.
• Advanced proficiency in Microsoft Excel and payroll reporting tools.
• Professional certifications such as CIPM or related certifications will be an added advantage.

Competencies:

• High attention to detail and accuracy.
• Strong analytical and numerical skills.
• Confidentiality and integrity.
• Excellent problem-solving abilities.
• Strong stakeholder management and communication skills.
• Process improvement and systems-thinking mindset.
• Ability to manage multiple deadlines in a fast-paced environment.