HR & Legal Manager at Platinum Careers

JOB DESCRIPTION

The following document outlines your key responsibilities & duties inclusive of the skill set required of this role. As your career progresses within the company we expect you to grow and develop in your role. Any major changes in your Job Description will be consulted with you where after necessary changes to your Job Description will be made. This Job Description and Key Performance Areas/Indicators will provide you with a robust guide of your expected level of performance.

PURPOSE OF ROLE (LEGAL)

• The purpose of this role will be to objectively and independently support the Team in Nigeria, with all industry relations and compliance related functions
• Responsible for ensuring that the respective local industry regulations and legal requirements are met and complied with, including those defined and required internally
• Responsible for managing industry stakeholder relationships
• Responsible for managing external legal counsel relationships
• Responsible for all internal legal document management
• Take over management of all Customer cases once they have been escalated to external lawyers

PURPOSE OF ROLE (HR)

The HR administrator is responsible for the day-to-day management of assigned People Team operations functions. Including alignment of business objectives, the administration of policies, procedures and programmes relating to the organisation's employees, staff welfare, creation and enforcement of policies and so forth..

To work closely with the HR team in ensuring the execution of high quality and error free handling regarding people related tasks as well as fostering a positive culture in which the Group will benefit.

PURPOSE OF ROLE (PAYROLL)

Payroll administers the activities relating to the company payroll, benefits, processing, developing ,implementing and monitoring (e.g. performing internal audit and control procedures to ensure that all salaries and taxes are accurate, basic employment legislation is adhered to, leave/sick audits etc.). The individual will be the company’s subject matter expert with all payroll, benefits and HRIS System.

KEY PERFORMANCE AREA(HR)

KEY PERFORMANCE INDICATOR

Attraction

Build employer brand by publicising the culture, benefits, and other unique facets on various platforms such as our website, LinkedIn etc.

Recruitment

• Headhunt or otherwise actively recruit high quality candidates for Nigeria’s open positions.
• Effectively manage applicant pool, and develop a candidate pool that can be recruited from over time.
• Training delivery to all hiring managers on how to Select, Vett and Interview candidates endeavouring to impart skills in line with best practice both in accordance with company policy and the groups staffing objectives.
• Management of Talent Acquisition Team across all regional offices.
• Management of Third Party Talent Acquisition for all subsidiary businesses.
• Training of all people managers relating to Talent Acquisition and Interviewing techniques.

Onboarding

Adopt the Company’s onboarding program, starting with Company Orientation, and working closely with HR Team members and Business Unit leaders to provide a clear road map for new and existing hires to reach their personal and professional goals.

Development & Retention

• Working alongside the HR (People) Team and to role out and monitor the development plans.
• Providing training to the Business Unit Leaders in how to manage their people as well as various HR guidelines training.
• Monitoring the Application of these processes to ensure a longer retention of top performing staff members and effectively ascertain the Business Unit Leaders performance in this regard.

Seperation

• Being available to perform exit interviews
• Working closely with HR (People) team members to optimize the questions asked within the said interviews in order to ascertain the most objective and rich feedback.
• Collation of common themes from exit interview feedback and implementing action to address company performance in those areas.
• Working closely with the HR Team members as well as Business unit leaders on information received from exit interviews in increasing the unit performance.
• Regarding disciplinary action, training to be provided to Business Unit Leaders on circumstances leading to dismissal based on Company policy, Labour Law as well as the basic conditions of employment.

KEY PERFORMANCE AREA

Payroll

• Process payroll for all employees: including reviewing and importing information from relevant departments;
• entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
• Implement and maintain payroll best practices to improve efficiency and consult with the full HR team to improve payroll and HRIS processes.
• Evaluate and implement payroll/HRIS systems upgrades and changes.
• Prepare relevant statutory reports and submit accordingly.
• Respond to all pension claims in a timely manner.
• Maintain employee records in payroll/HRIS systems.
• Administer the time and attendance policy and paid leave policy for all employees.

Any other assigned tasks.

KEY PERFORMANCE AREA (LEGAL)

KEY PERFORMANCE INDICATORS

• Elementary legal work and external
• Assist with elementary legal work, inter alia -
• Raising concerns/risks lawyers
• Ensuring the document is signed by the correct person with the relevant authority
• Identifying circumstances where external legal assistance/advice is required or where Head Office Legal Support is required
• Assist to manage the relationship with external legal counsel if retained as well as source and develop new relationships
• Applicable Nigerian laws/regulations
• Assist to ensure that Company (Nigeria) is compliant with all applicable laws/regulations.
• Assist to create plans to manage a crisis or compliance violation in conjunction with the Head Office Legal Team.

General/Other

• Other adhoc legal/ industry related assistance to various teams as requested.
• Educate and train employees on various legal/regulatory/industry matters and practices.
• Collaborate with external auditors and HR when needed.
• Address employee concerns or questions on legal compliance.
• Keep abreast of internal standards and business goals.

Any other assigned tasks.

EXPERIENCE/QUALIFICATION/ CERTIFICATIONS

• Minimum 5 years’ experience as a lawyer/paralegal
• BSc/BA in law, HR, finance, business administration or a related field Or other relevant qualification
• Proven experience as a Compliance Officer or Compliance Manager will be advantageous
• Experience within the Travel industry will be advantageous

KNOWLEDGE AND SKILLS REQUIREMENTS

• Software: MS Word, MS Excel, Ms Outlook, MS PowerPoint, Google Drive, Google Sheets
• Strong risk assessment/audit capabilities with hands on experience
• Business acumen
• Ability to feedback on governance, risk and compliance issues in a structured manner Proven ability to assess risks and controls and to identify solutions to reduce risk

PERSONAL COMPETENCY REQUIREMENTS

• Ability to follow set procedures
• Time Management
• Self motivated
• Being able to multitask
• Be proactive with a positive approach
• Ability to adapt to change
• Team player and the ability to collaborate across employees with other teams
• Adherence to Principles and Values and demonstrate Integrity and professional ethics
• Excellent written and verbal communication skills
• Demonstrate initiative and commitment for results and the ability to set priorities and manage multiple initiatives
• Ability to adjust to changing priorities while multitasking effectively
• Time management and ability to work under pressure
• Quality and detail orientation; pro-active and practices sense of urgency
• Highly organised with the ability to work unsupervised and effectively prioritise
• Demonstrates required analytical skills and the ability to create useful and actionable reports from data.
• Possess a creative outlook with a problem-solving attitude.