Personnel Contractors Specialist at ABNL Limited

Job Summary

• A Personnel Contractors Specialist (also referred to as a Contract Personnel Specialist or Contract Workforce Specialist) is responsible for managing the recruitment, onboarding, and administration of contract workers within an organization.

Key Responsibilities
Contract Workforce Recruitment:

• Collaborate with hiring managers to identify staffing needs for contract positions.
• Source, screen, and interview candidates for contract roles.
• Liaise with recruitment agencies or external vendors to fill contract positions.
• Ensure compliance with company policies and legal requirements during the hiring process.

Onboarding and Offboarding:

• Manage the onboarding process for contract workers, including documentation, orientation, and training.
• Ensure all contract workers complete necessary compliance training (e.g., safety, company policies).
• Handle offboarding processes, including exit and return of company assets.

Contract Administration:

• Draft, review, and manage contracts for temporary or contract workers.
• Ensure contracts comply with labor laws, industry regulations, and company policies.
• Maintain accurate records of contract terms, including start/end dates, rates, and scope of work.

Vendor and Agency Management:

• Build and maintain relationships with staffing agencies and third-party vendors.
• Negotiate terms and rates with vendors to ensure cost-effective staffing solutions.
• Monitor vendor performance and ensure service level agreements (SLAs) are met.

Compliance and Risk Management:

• Ensure all contract workers meet legal and regulatory requirements (e.g., work permits, certifications).
• Conduct audits to verify compliance with labor laws, tax regulations, and company policies.
• Mitigate risks associated with contract labor, such as misclassification or co- employment issues.

Payroll and Timesheet Management:

• Coordinate with payroll teams to ensure accurate and timely payment of contract workers.
• Verify timesheets and ensure hours worked align with contract terms
• Address any payroll discrepancies or issues.

Reporting and Analytics

• Maintain a database of contract workers, including their roles and contracts.
• Generate reports on contract workforce metrics, such as headcount, costs, and turnover.
• Provide insights and recommendations to optimize contract labor utilization.

Employee Relations:

• Act as a point of contact for contract workers regarding queries or concerns.
• Foster a positive working relationship between contract workers and the organization.
• Address performance or disciplinary issues in collaboration with hiring managers.

Qualifications and Skills

• Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Experience in contract workforce management, recruitment, or administration.
• Experience in industries with high reliance on contract labor (e.g., oil and gas, construction, IT) is a plus.
• Strong knowledge of labor laws and regulations related to contract workers.
• Excellent negotiation and vendor management skills.
• Proficiency in HR software, applicant tracking systems (ATS), and Microsoft Office Suite.
• Proficiency in SAP.
• Data Analytics Skills
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.
• Attention to detail and ability to handle confidential information.