Executive Assistant at T.O.N Corporate Services

• The Executive Assistant will complete a broad variety of administrative tasks that facilitate the Campus Pastor’s ability to effectively lead the church, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings; and managing schedules, travel, and communications.

Key Responsibilities:

• Manage the Campus Pastor’s calendar.  
• Provide administrative support (correspondence, reports, files).  
• Coordinate and organize daily office activities and workflow.  
• Support in committee work, worship material preparation, and event logistics.  
• Arrange hospitality, meals, accommodations, and logistics for meetings/events.  
• Maintain schedules, travel plans, and related arrangements.  
• Attend meetings and take minutes as required.  
• Monitor and reconcile expenses related to the Pastor’s budget.  
• Ensure transactions comply with policies and reconcile statements.  
• Follow up on tasks and review for completeness.  
• Write and proofread correspondence.  
• Network across the organization.  
• Maintain project plans and budgets.  
• Assist with assessments, proposals, and reports.  
• Collate and submit reports.  
• Maintain filing and retrieval systems.  
• Oversee office supplies and office management.  
• Supervise the Secretary and ensure guest management.  
• Perform other duties as assigned.

Requirements

• Bachelor’s degree (additional qualifications an advantage).  
• Minimum of 7 years of administrative support experience.  
• Strong organizational and interpersonal skills.  
• Proficiency in Microsoft Office and Adobe Acrobat.  
• Strong attention to detail, adaptability, and creativity.  
• Ability to maintain confidentiality and high ethical standards.  
• Excellent communication skills.  
• A clear testimony of faith and alignment with Christian beliefs.