HR Assistant at International Rescue Committee (IRC)

Sector: Human Resources

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Maiduguri, Nigeria

Scope of work: The HR Assistant is responsible for day-to-day HR & administrative requirements, functions and general office management of the IRC offices and to assist the HR Team in all related HR & Admin functions.

Specific HR Responsibilities:

• Support onboarding and integration of new hires
• Support in performance management and staff development
• Support in staff management and administration
• Conduct monthly orientation of new hires.
• Maintain staff database-( timesheet, leave and other benefits)
• Assist with staff training sessions, workshops and activities.
• Document control for all HR filing system and catalogue HR materials.
• Assist with payroll management.
• Support exit management
• Perform other job related tasks as requested by the HR lead
• Follow up on employee’s benefits; health insurance, life insurance, & social security.              

Assist in Administration Management

• Track and monitor IRC office and guesthouse administration and maintenance.
• Manage rental agreements for offices and housing.
• Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
• Assure proper use and functionality of office equipment.
• Supervise cleaners and cooks.
• Track and monitor subscriptions and monthly telephone and Internet communications, and assure that all are paid on time.
• Assist in processing travel documents (visa, ticket, etc.)

Key Working Relationships:

• Position Reports to: HR Officer
• Other Internal and/or external contacts.

Internal:

External: none

Qualifications

Education: Bachelor degree  

Work Experience: Approximately 0-1 year of relevant experience   

Demonstrated Skills and Competencies:

• Professional HR & Administration experience preferably with an INGO.
• Strong sense of personal integrity.
• Attention to details.
• Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.
• Team work skills.

Language Skills: Fluent in English and Hausa

This job description can be modified at any time according to changes in the IRC activities or in the context

Working Environment:  The IRC is a team-work environment and requires a person who will work with colleagues from many cultural backgrounds, understand and contribute to the organization’s goals, work well as a member of a group/team, and respect the thoughts and opinions of others in the team.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.