Human Resources Administration Officer at Zetech Oil Services Company

GENERAL DUTIES AND RESPONSIBLITIES

• Greet visitors to the Human Resources Office in a welcoming and friendly manner.
• Answer and forward calls within the Human Resources Office.
• Perform general administration duties for the Human Resources Office.
• Perform private / confidential filing for the Human Resources Office.
• Assist the School’s Visa Facilitator with the preparation and submission of applications for renewal of work, study and accompanying permits to the Department of Home Affairs when needed.
• Keep the Admissions Department informed of study visa requirements for  staff dependent children.
• Prepare, correlate and monitor payment requisitions and signatures for same.
• Answer questions from and act as liaison between the Human Resources Manager and employees, should the Human Resources Manager be unavailable.
• Schedule appointments for the Human Resources Manager, as may be required from time to time.
• Prepare the boardroom or meeting room for meetings and arrange for refreshments.
• Assist in preparation of contract drafts and revisions and maintain master template for all contract formats.
• Prepare and distribute annual Employment Agreements.
• Maintain a confidential system for personnel records for all school employees in order to provide a comprehensive, efficient, accurate and current record of all matters pertinent to employment, transfer, tenure, retirement, leave, and promotion.
• Maintain current and historical databases for personnel records.
• Prepare and maintain all school position job descriptions in a consistent format and work with the Human Resources Manager and department supervisors to ensure that employees know and understand the duties and expectations of their jobs.
• Work with the Human Resources Manager to implement the staff evaluation process, and receive and file evaluations from department supervisors.
• Maintain and follow Human Resources procedures, regulations and processes related to the function, rights and responsibilities of all staff.
• Ensure that all staff members are aware of the Human Resources procedures regulations and processes, and that employees have access to the Faculty Handbook when needed.
• Liaise with overseas medical insurance providers to register new employees, withdraw resigning employees, and provide assistance in solving problem claims.
• Assist in obtaining quotations for annual home leave airfare and payment of same.

PREFERRED SKILLS AND EXPERIENCE:

• A minimum of 3 years’ experience in a Human Resources Office
• Previous experience working in the educational sector advantageous
• Knowledge of Nigeria laws and HR compliance and regulations