Fresh Jobs at COOPI - Cooperazione Internazionale

About the Role

• The Finance/Administrative Assistant is responsible for executing all the tasks concerning Finance and administrative duties in the field office in Gashua.

Main Responsibilities and Tasks
Under the direct supervision of the Project Administrator, and in collaboration with the Country office and other collaborators of the projects and of the Base, he/she will:

Finance Task:

• Ensure the proper management of project accounting by the COOPI procedures and those of the donor guidelines.
• Ensure the correct management of the project cash (cashbox and bank) and in particular the monthly reconciliation under the supervision of the Project Administrator;
• Process vendor payments and maintain strict control over all required documentation, including adherence to procurement procedures, reporting any discrepancies to the Project Administrator
• Organize, file, and scan all payment vouchers with related supporting documents;
• Prepare, classify, and archive all accounting elements required by the Project Administrator.
• Supervise the physical maintenance and safety of cash boxes.
• Participate in audits or any checks issued by partners or head office, at the base level.
• Participate in the consolidation of budget follow-ups and cash forecasts at the base level.
• Carry out pay-outs and advances, within established guidelines
• Keep the registry of cash pay-outs and the cashier’s register
• Record budgetary transfers and keep accounting codes
• Prepare monthly closing, revision, and integrity of accounts for the base
• Verify cash balances daily and report any discrepancies to superior
• Archive accounting records according to COOPI’s procedures after a final verification of receipts etc.
• Guarantee the security of the cash and confidentiality of information.
• Pay monthly tax and social taxes under the supervision of the Project Administrator
• Assist the Project Administrator with monthly budget forecasts and planning so that day-to-day needs, salary advances, salaries, etc. can be addressed.

Admin Task:

• Do bank runs including transfer requests, withdrawals, and issuing/receiving letters and bank statements, etc.
• Additional responsibilities
• This job description is not intended to be all-inclusive and the employee will also perform other related tasks as required and assigned by the Project Administrator, and coordination office.
• This ToR shall be inclusive of any other task specifically assigned by the direct supervisor for what concerns the implementation of the program activities.

Requirements

• Degree / Diploma of Post-graduate Degree in Accountancy, Social Science courses, Business Management, Business Administration, Public Administration, or related subject, with previous experience working in humanitarian projects.
• Evidence of NYSC discharge certificate, with previous experience working in developmental and emergency projects, especially in NGO/INGO or financial sector.

Desired Competencies / Skills:
Essential:

• 2-3 years Finance related work experience with an NGO, International NGO, and any other financial-related institution.
• Experience in data collection, collation and archiving
• Work-related skills: good knowledge of cash management, daily administration tasks, logistics and procurement tasks
• Fluency in English
• Ability to plan and organize work write clear and concise reports and communicate effectively (both in writing and verbally)
• Proven ability to prioritize tasks and meet deadlines
• Excellent communication skills.
• Proven commitment to accountability
• Excellent computer skills with proficiency in MS Excel.
• Strong analysis skills (qualitative and qualitative)
• Excellent interpersonal skills, written and verbal communications
• Strong cultural awareness and sensitivity
• Good understanding of complex emergencies and crisis contexts
• Demonstrated skills in management, teamwork, negotiation and consensus-building
• Females are strongly encouraged to apply
• Applicants with disabilities are strongly encouraged to apply.

Preferred:

• Excellent knowledge of English, with a fair understanding of Hausa.
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Application will be considered based on a rolling basis:

Salary
According to COOPI salary grid and experience.

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Tasks of the expert

• We are seeking a dynamic and results-oriented Business Development Officer to join our team.
• The ideal candidate will have a passion for financial inclusion and a strong background in business development, particularly within food processing, vocational skills training, and the formation and management of VSLA groups.
• This role will involve identifying new business opportunities, building relationships with key stakeholders, and developing strategies to enhance our impact on the community.
• Conduct capacity development of participants (training of trainers, business model design and implementation, establishing linkages to additional business development services).
• Foster strong, collaborative relationships with partner institutions and additional business development service providers.
• Oversee implementation of training and provision of additional business development services to MSMEs and ensure all activities are planned and delivered according to WFP standards.
• Support the formation and digitalization of VSLA groups
• Promote innovative food processing along the millet, sorghum, groundnut, horticulture and horticulture value chains
• Promote the creation of decent jobs for youths through agri-vocational skills training.

Key Responsibilities
Market Research and Analysis:

• Conduct thorough market research to identify trends, opportunities, and challenges within the food processing sector.
• Analyze competitor activities and market dynamics to inform strategic decision-making.

Business Development:

• Identify and pursue new business opportunities that align with our mission of creating decent jobs for the youth and financial inclusion.
• Develop and implement strategies to expand our participants' client base and increase revenue streams.
• Collaborate with cross-functional teams to create innovative solutions that meet the needs of the participants' target markets.

Stakeholder Engagement:

• Build and maintain relationships with key stakeholders, including government agencies, NGOs, financial institutions, and food processing businesses.
• Represent the organization (COOPI) at industry events, conferences, and networking functions to promote our initiatives and establish partnerships.

Program Development:

• Work closely with the program team to design and implement initiatives that support financial inclusion for youth and food enterprises run by the participants.
• Monitor and evaluate program outcomes to ensure alignment with program objectives.

Reporting and Documentation:

• Prepare regular reports on business development activities, market trends, and program outcomes for management review.
• Maintain accurate records of stakeholder interactions and business development efforts.

Qualifications

• Bachelor’s degree in Business Administration, Finance, Agricultural Economics, or a related field. A Master’s degree is a plus.
• Minimum of 3-5 years of experience in business development, preferably in VSLA and food processing in an INGO.
• Strong understanding of financial inclusion principles and practices.
• Proven track record of successfully developing and implementing business strategies.
• Excellent communication and interpersonal skills, with the ability to build relationships with diverse stakeholders.
• Strong analytical and problem-solving skills, with a data-driven approach to decision-making.
• Ability to work independently and as part of a team in a fast-paced environment.
• Proficiency in Microsoft Office Suite software.