Projects - Contracts Advisor III at ABNL Limited

Main Functions

• The Contracts Advisor supports or leads the implementation of project contracting. This may include strategy and planning work during early project development phases, contractor qualification, leading and managing commercial aspects of Pre-Front End Engineering Design (Pre-FEED), FEED, and Engineering, Procurement and Construction (EPC) contract development processes, assisting in contractor evaluation, selection, and award recommendation, ensuring execution and administration of high-quality prime contracts, and coordinating interfaces post-contract award for the project through contract close-out.

Tasks and Responsibilities

• Manages processes, produces deliverables, and updates tools to support development of project contracting strategy, contractor qualification, bid slates, tendering, and proposal evaluation
• Develops detailed Contracting Plan(s) consistent with overall Contracting Strategy
• Develops Invitation to Tender (ITT) packages consistent with the responsibility matrix
• Maintains a database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed upon are reflected in final proposals
• Leads or supports negotiations of any contested contractual terms and conditions
• Conforms all contract documents consistent with the selected bidder's proposal, subsequent clarifications, and final negotiations
• Obtains final functional review and endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required approvals
• Provides pricing and other commercial analysis to the Project Team (PT) for development of contract award recommendations
• Assists the PT in obtaining contract award endorsements and approvals from senior management and other stakeholders
• Develops and maintains final contract files (all components), as required
• Develops and leads internal kick-off meetings with Company personnel to ensure contract awareness, review contract terms and conditions, change order processes, and claims avoidance
• Develops materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g., Principal Document, Coordination Procedure, change order process, etc.)
• Leads or supports contract administration, including working with project and business managers to align on contract administration responsibilities
• Reviews and comments on Contractor contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company requirements
• Expedites and files Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs, etc.), and files original Bank Guarantees and LOCs per agreed processes
• Reviews and updates project file systems, procedures, and the Master Document Register
• Reviews, updates, and coordinates PT contractual correspondence procedures and communications, including any notices associated with the contract (PT Document Distribution Matrix)
• Develops and monitors approval processes and compliance with invoicing and payment procedures
• Coordinates change control processes, including amendments, change notices, change orders, and other contract changes (e.g., Management of Change (MOC) process, Change Order Log, Deviation Log)
• Oversees Contractor subcontracting activities, coordinates PT engagement in Company review and approval of individual subcontracting plans, and supports subcontract development activities from qualification through award and execution
• Advises the project team on contract administration and subcontracting issues, and steps being taken to mitigate consequences
• Measures Contractor performance and provides feedback through project and functional management
• Captures and communicates contract administration and subcontracting lessons learned for the project
• Develops the Contract Close-Out Plan (part of the Project Close-Out Plan)
• Establishes a close-out agreement with the Contractor for settlement of any outstanding items

Skills and Qualifications

• B.Sc. in Engineering preferred
• Experience in Contracts Engineering and Administration preferred
• Previous experience in a closely related position required
• Experience in commercial negotiations, contractor management, and contract administration
• Broad understanding of project execution and contracting principles, theories, and concepts
• Willingness to travel for business or relocate to project sites (domestic and overseas)
• Owner/Operator experience in project management roles preferred
• Professional qualification or certification from a related professional body (ISM – CPM/CPSM, APICS, PMP)