Human Resources Officer at Whassan Nigeria Limited

Job Description

• We are seeking a highly organized and detail-oriented HR professional to fill a Short-Term role for 3- 6 months, HR Officer with a focus on Document Control.
• The successful candidate will be responsible for championing document control processes within the HR department, ensuring all documents are accurately maintained, organized, and compliant with organizational policies.
• This role will provide an excellent opportunity to gain hands-on experience in HR operations and document management.

Key Responsibilities
Document Control:

• Develop, implement, and maintain a robust document control system to ensure all HR documents are up-to-date, accurate, and easily accessible.
• Ensure proper filing, storage, and retrieval of HR documents, both physical and digital.
• Conduct regular audits to ensure compliance with document control procedures.

HR Support:

• Assist the HR team with various HR activities, including recruitment, onboarding, employee relations, and performance management.
• Provide support in maintaining employee records, preparing reports, and managing HR databases.
• Assist in coordinating HR initiatives and programs.

Compliance:

• Ensure all HR documents and processes comply with organizational policies, legal requirements, and industry standards.
• Stay updated on changes in labor laws and regulations that may impact HR processes.

Process Improvement:

• Identify areas for improvement in document control and HR processes and recommend solutions.
• Collaborate with the HR team to implement process improvements and best practices.

Reporting and Analysis:

• Prepare reports on document control activities, HR metrics, and compliance status.
• Provide insights and recommendations to improve HR processes and document management.

Requirements

• Education: Bachelor’s Degree in Human Resources, Business Administration, or a related field.
• Experience: 3 to 6 years of experience in HR or document control, preferably in a similar industry.

Skills:

• Strong organizational and time management skills.
• Attention to detail and accuracy in document control.
• Excellent communication and interpersonal skills.
• Proficiency in document management software (e.g., SharePoint, Documentum) and HR systems.
• Ability to work independently and collaboratively as part of a team.

Preferred Qualifications:

• Knowledge of HR best practices, labor laws, and regulations.
• Certification in HR or document control (e.g., CIPM) is an advantage.
• Experience with HR software and systems (e.g., payroll, employee management systems).

What We Offer

• Opportunity to work with a dynamic team and gain valuable experience in HR and document control.
• Collaborative and supportive work environment.