Human Resources Officer at International NGO Safety Organisation (INSO)

Overall Purpose of Role:

The Human Resources Officer is responsible for providing efficient and effective human resources administrative support to the operations of the INSO Country Office, under the supervision and guidance of the Operations Manager.

Main Duties and Responsibilities:

• Ensure all INSO HR internal policies and procedures are compliant with local labour laws and regulations.
• Ensure that probation periods, contract expiration dates are monitored effectively and action taken in a timely manner,
• Maintain communication with local authorities including tax office, ministry of labour, etc. to maintain strong local governmental relationships.
• Ensure that staff arriving/departing from the country office (CO) has the appropriate documentation (Visa, INSO Card, work permit, Alien registration, etc).

Recruitment

• Support management in the full cycle of the recruitment process, including vacancy announcements, interview set-ups, staff inductions, as well as onboarding and off boarding.
• Prepare the national staff and Field Monitor employment contracts and amendments in accordance with legal requirements and available templates.

HR Administration

• Prepare other HR documentation including termination/warning letters, acting allowances, etc.
• Ensure that HR files contain the mandatory documentation according to the internal checklist.
• Ensures the HRIS is up to date through regular checks of data and maintains the HRIS as required
• Maintain and update staff absences and liaise with Finance Department for payroll purposes.
• Assist the Operations Manager in establishing annual leave planning to plan staff shifts and cover operational needs.
• Assist in staff travel planning.
• Focal point for staff and consultants on insurance policy.
• Review payroll for National Staff and Field monitors and act as point of contact for any payroll related queries.
• Assist the Operation Manager in the drafting of various communication documents, administrative letters and facilitation of meetings to inform national employees of HR rules and procedures
• Assists the Operation Manager in the event of an internal and/or external audit or inspection

PERSON SPECIFICATION

Knowledge, Skills and Experience

Essential:

• Bachelor’s Degree in Business Administration, HR Management, or any other relevant field.
• Fluency in English
• Hausa or other language according to location, both written and verbal.
• Minimum of 3 years of relevant work experience.
• Proficiency in Microsoft Office Tools.

Nice to Have:

• Previous experience in humanitarian sector.
• HRIS experience.
• INGO experience.

Personal Attributes

• Attention to detail.
• Ability to identify issues, analyse and participate in the resolution of issues/problems.
• Excellent communication, organizational and managerial skills.
• Demonstrated understanding of humanitarian principles and practices.
• Ability to work effectively and efficiently unsupervised.
• Strong work ethic and capacity to take responsibility for his/her own actions.
• Be able to work under pressure.
• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Capacity to work in multicultural environments.