HR & Administrative Assistant at Independent Project Monitoring Company Limited (IPMC)

Role Overview

• We are looking for a highly organized and detail-oriented HR & Administrative Assistant to support our HR operations, performance management processes, and administrative coordination.
• This role is critical to ensuring staff accountability, timesheet compliance, and structured weekly reporting across the organization.

Key Responsibilities

HR & Administration

• Maintain accurate employee records and documentation
• Support recruitment, onboarding, and staff coordination
• Manage attendance and leave tracking

Performance Management

• Track employee KPIs and performance metrics
• Support performance review cycles and documentation
• Follow up with teams on performance submissions

Timesheet & Reporting (Core Focus)

• Collect and validate weekly staff timesheets
• Track compliance across departments
• Follow up on late or missing submissions
• Maintain a centralized reporting system

Weekly Reporting

Prepare and submit structured weekly reports covering:

• Timesheet compliance
• Staff attendance
• Performance tracking updates
• Leave and absence summaries

Compliance & Documentation

• Ensure proper documentation of HR and administrative processes
• Maintain confidentiality of employee and company data
• Support internal audits and compliance checks

What We’re Looking For

Qualifications

• Bachelor’s degree in HR, Business Administration, or related field

Experience

• 1–4 years in HR or administrative roles
• Experience with reporting, tracking, or coordination roles is a strong advantage

Skills

• Strong Excel and reporting skills
• High attention to detail
• Excellent follow-up and coordination ability
• Strong organizational and communication skills

What Success Looks Like

• 100% timesheet compliance across staff
• Accurate and timely weekly reports
• Well-structured and up-to-date HR records
• Strong coordination across departments