HR / Admin Volunteer at Freshbreeze Initiative for Unity, Socio-Economic and Leadership Development (FID)

Job Summary

• Our organization is seeking a motivated and detail-oriented HR and Admin Volunteer to support the Human Resources and Administrative functions of the organization, including logistics and procurement.
• This internship will offer hands-on experience in HR processes, office administration, and compliance, contributing to smooth organizational operations and efficient program implementation in line with FID’s mission.
• The intern will work under the supervision of the Admin/HR Officer and collaborate closely with other departments.
• This position is ideal for final year students or recent graduates passionate about pursuing a career in Human Resources or Office Administration.

Key Responsibilties
Human Resources Support:

• Assist in maintaining and updating employee records and HR files (digital and hard copy).
• Support recruitment processes including posting job adverts, scheduling interviews, and collating CVs.
• Help with the onboarding of new staff (document preparation, orientation, induction support).
• Maintain HR attendance records, leave tracking, and staff movement logs.
• Assist with staff welfare activities and internal communications.
• Support in organizing performance appraisals and training sessions.

Administrative Support:

• Maintain a clean, well-organized, and efficient office environment.
• Manage general correspondence (emails, calls, incoming/outgoing documents).
• Track and manage office supplies inventory and initiate restocking processes.
• Assist with document control, record-keeping, and filing systems.
• Provide administrative support during meetings (scheduling, minute-taking, documentation).
• Support daily office operations and coordination across departments.

Compliance and Documentation:

• Help ensure staff documentation complies with organizational and donor requirements.
• Assist in maintaining confidentiality and the secure handling of sensitive HR records.
• Help support audits or internal reviews through timely and accurate record organization.
• Ensure proper labeling and filing of HR and administrative documents.

Other Duties:

• Provide general support to the admin and HR team on tasks as required.
• Support in planning and organizing internal events (staff meetings, trainings, workshops).
• Collaborate with the Finance team as needed for staff-related documentation.
• Assist in preparing activity reports and documentation for field interventions.
• Support the distribution of materials (WASH kits, medical supplies, educational materials, etc.).
• Help with data entry and filing of beneficiary records (where applicable).

Qualifications and Experience

• B.Sc. / HND or final year student in Human Resource Management, Business Administration, Public Administration, or a related field.
• Interest in HR and administrative operations in a nonprofit/NGO setting.
• Basic knowledge of HR principles and administrative practices is an added advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and interpersonal skills.
• Good verbal and written communication skills.
• Discretion and ability to maintain confidentiality.
• Previous internship or volunteer experience is a plus.

Working Conditions:

• Office-Based: The primary work location is FID’s Maiduguri or Damaturu office.
• Field Visits: Occasional travel to project sites (expenses covered by FID).
• Hours: Full-time (8:00 AM–4:30 PM, Monday–Friday).
• Environment: Collaborative, youth-friendly, and gender-sensitive workspace.

What You Will Gain
Learning & Development Opportunities:

• Valuable experience in NGO administration, logistics, and procurement
• Exposure to real-world organizational operations and team coordination
• Mentorship and skill development opportunities from experienced development professionals.
• Certificate of completion and a professional reference letter upon successful completion
• Opportunity to build a network within the development and humanitarian sector
• Friendly and inclusive working environment.