Admin and Badging Clerk at Halogen Group

Job Summary:

The Admin and Badging Clerk is responsible for managing administrative support functions related to personnel identification, access control, and visitor management. This includes processing ID badge issuance, maintaining access databases, managing documentation, and supporting security compliance efforts. The role ensures that only authorized personnel gain access to controlled areas in accordance with company policy.

Key Responsibilities:

• Process and issue staff, contractor, and visitor ID badges and access cards using approved systems.
• Maintain accurate records of badge applications, approvals, and card issuance logs.
• Assist in onboarding and offboarding of personnel by updating access control databases.
• Handle administrative tasks including filing, scanning, data entry, and documentation control for the Security or HR departments.
• Support background check processes by tracking clearances and verifying documentation.
• Monitor badge expirations and send reminders for renewals or revalidations.
• Manage visitor access requests, temporary passes, and ensure compliance with access protocols.
• Generate daily and monthly reports on badge issuance and access system activity.
• Assist in audits of access control and ID card systems.
• Maintain confidentiality of personnel data and access credentials at all times.

Key Requirements:

Education & Certification:

• Minimum of a Diploma in Business Administration, Security Management, HR, or related field.
• Training in access control or security systems (e.g., Lenel, Honeywell, Genetec) is an added advantage.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is essential.

Experience:

• 2–3 years experience in an administrative, security, or HR support role.
• Experience in access control operations, personnel badging, or visitor management systems is preferred.
• Familiarity with security clearance and onboarding procedures in an industrial setting is a plus.

Skills & Competencies:

• Strong attention to detail, organizational and recordkeeping skills.
• Customer service-oriented with good communication and interpersonal abilities.
• Ability to handle confidential information with discretion and professionalism.
• Basic technical skills to operate card printers, cameras, and badge software.
• Ability to multitask and manage workload in a fast-paced environment.