HR Assistant at Insidify

Department: Human Resources

Job Summary

• As the HR Associate, you contribute to the accomplishment of Human Resource practices and objectives that will provide an employee-oriented, and high-performance culture.
• You assist the HR Manager in assessing various staffing needs to determine methods to address current and future conditions, including workforce planning, talent management, competency gap analysis, learning and development; recruitment and retention; ,performance management; compensation; coaching and mentoring; succession planning, payroll management, time and attendance management and organizational structure design; and change management.
• Our ideal candidate should have thorough knowledge of the industry’s legal rules and guidelines, In depth knowledge of SeamlessHR diverse business functions, be detail-oriented, familiar with the start-up ecosystem, driven, articulate, and enjoy working with others in a fun and fast-paced environment. We are looking for creative problem solvers with a passion for innovation to join our team.

Essential Functions and Responsibilities

• Maintain the HRIS database and generates scheduled or requested reports to assist management.
• Provide payroll information by collecting time and attendance records.
• Submit employee data reports by assembling, preparing, and analyzing data
• Maintains employee information by entering and updating employment and status-change data
• Welcomes new employees to the organization by conducting orientation
• Provides secretarial support by entering, formatting, and printing information; organizing work; relaying messages; maintaining equipment and supplies
• Develop and maintain a pay structure by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets
• Assist in planning, monitoring, and monthly performance review and appraisal of employees
• Develop an employee-oriented company culture that emphasizes quality, continuous improvement, key employee retention and development, and high performance
• Conference with employees; listening and resolving employee grievances; counseling employees and supervisors
• Maintain employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends
• Suggest benefit programs to management, directing the processing of benefit claims, obtain and evaluate benefit contract bids; awarding benefit contracts; design and conduct educational programs on benefit programs
• Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements,  and represent the organization at hearings
• Maintain historical human resource records by designing a filing and retrieval system; keeping past and current records
• Clearly understand the role, objectives and targets and how they fit into the work of the team and departments
• Assist in conducting assessments and gap analysis on employee skills and competencies
• Assess various staffing needs to determine methods to address current and future conditions, including retention management, realignment, recruitment planning, and career development
• Maintains human resource staff by recruiting, selecting, orienting, and training employees, conducting and analyzing exit interviews; recommending changes
• Develop learning plans by identifying trainings or educational opportunities for employee development
• Assist with change management initiatives by conducting readiness assessments, job-impact analysis, and skill and capability assessments
• Assist in developing knowledge sharing processes and programs that encourage learning and collaboration
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

Qualification and Person Specification

• Bachelor's degree or equivalent in Human Resources, Business, Psychology, or any related fields
• Membership of a relevant and recognised  professional body e.g CIPM, SHRM, HRPL, etc
• Knowledge and experience in employment law, compensation, workforce planning, employee learning and development, employee relations, safety, and preventive labor relations, preferred.
• Active affiliation with appropriate Human Resources networks and organizations and ongoing community involvement, preferred
• Experience in the administration of benefits and compensation programs and other Human Resources recognition and engagement programs and processes
• Must be organized, detail-oriented and can work in a fast-paced environment
• Knowledge of industry’s legal rules and guidelines
• In depth knowledge of SeamlessHR diverse business functions

Required Skills and Competencies
All core competencies plus:

• Excellent knowledge of  State and Federal employment laws, regulations, statutes
• Knowledge of best practices relating to employee performance management
• Knowledge of human resources value chain, component, and procedures like Recruitment and  Selection, Workforce planning, Talent Management, Performance Management, Learning and Development, Compensations and Benefit, and Labour and employment laws.
• Above average knowledge of all SeamlessHR's product suite.
• Demonstrate expertise in verbal communication
• Demonstrate expertise written communication especially in business writing
• Good grasp of industry knowledge
• Sufficient ability to negotiate and reach win-win situation
• Process Management skills
• Good knowledge of statistics and analysis
• Good knowledge of payroll processing and tax computation