Jobs at COOPI - Cooperazione Internazionale

Description 

• To support in ensuring that COOPI office premises, guest house, and surrounding areas are tidy and clean. To maintain their hygiene and cleanliness. They use specific tools and equipment to clean and organize areas efficiently and time effectively.

Main Duties / Responsibilities

• Emptying waste bins or similar receptacles, transporting waste material to designated collection points on a daily basis;
• Daily sweeping and mopping floors of offices, guest rooms, common areas and storerooms with brushes or dust control mops and wet or damp mops.
• Daily dusting and/or damp wiping, washing or polishing furniture, windows sills, external surfaces of cabinets, shelves, chairs, etc. in offices, guest house and common areas.
• Cleaning toilets, urinals, hand basins and sinks on a daily basis in offices, guest house and common areas.
• Replenishing consumable items (soap, toilet rolls, paper towels, etc.) in the guest rooms, offices, and designated hand washing areas throughout the compound as appropriate.
• Sweep the compound on a daily basis or as necessary.
• Using antiseptic solutions and detergent as appropriate for cleaning and laundry.
• Maintain general tidiness of the guest rooms and offices including making beds and arranging the rooms neatly.
• Assist with cooking and buying groceries when required to do so.
• Report to the logistics officer on cleaning stock levels (i.e. shortage of toilet papers, powder soap, etc.) and request for replacement.
• Report to the Logistics officer any non-functioning and/or broken items, equipment, furniture, etc. in the guest house, office and common areas in the compound;
• Ensure highest standards of personal hygiene, including showering and changing of personal work clothes on daily basis.
• Render laundary services to guest house residents.
• Perform any other duties as required.

Profile of the Candidate (Educational Qualification, Experience, Training, Competences, Skills)
Minimum Requirements:

• Diploma / Certificate in Hospitality / Housekeeping, with previous experience working in similar positions

Skills & Experience:
Essential:

• Be professional, motivated, flexible, and culturally sensitive
• Experience in cooking different dishes, cleaning, and general sanitation
• Have excellent communication, skills.

Preferred:

• Knowledge of the English language (spoken & written).
• Previous experience in a similar position.
• Knowledge of the local language.

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Job Summary

• Public Health/Hygiene Promotion officer will ensure the quality Implementation of the Public Health Promotion and Non-Food Items distribution in the IDP Camps and communities under the BHA Project in Sokoto. He/she is overall responsible for implementing approved technical approaches to hygiene promotion, maintaining program quality, and that all hygiene objectives are met on time and within the budget.
• Essential Job Functions
• Project Implementation and Supervision: Ensure that the hygiene promotion activities are implemented in a timely and professional manner (as per SPHERE and COOPI standards) and in line with beneficiary needs putting in mind the BHA project objectives and ensuring that all hygiene promotion activities are in line with project strategy and design.

Essential Job Functions
Under the direct supervision of theWASH Sector Lead and indirectly the Deputy Project Manager and Project Manager and in collaboration with WASH officer, WaSH/Public Health Promotion Assistants, and other collaborators of the projects and of the Base, he/she will

• Be responsible for the daily implementation of Public Health Promotion activities and progress at assigned work sites;
• Develop action plans for project implementation – including all technical specifications for project implementation. In collaboration with the WASH Sector lead and Program Manager;
• In coordination with the Program Manager, revise and adapt hygiene promotion training material to the local context and in line with the target groups to be trained.
• Working closely with the WASH Sector Lead and Deputy project manager throughout the planning, design, and implementation stages of WASH Public Health Promotion activities.
• Represent the organization at local-level WASH meetings and technical working groups relating to Public Health Promotion and NFI distribution as required by your line manager.
• Ensure that the Public Health Promotion team members are fully aware of the hygiene promotion strategy and that all activities are in line with strategy activities.
• Prepare training tools on relevant technical topics and conduct training for both internal staff and external stakeholders.
• Plan beneficiary selection and registration, and lead the distribution of NFI kits with the field assistant team
• Develop and maintain good lines of communication and relationships with local authorities and the local community
• Ensure a high degree of awareness regarding the security situation in the project area. Based upon this knowledge take adequate measures to ensure the safety of any and all org staff and equipment in the project location.
• Follow all organization protocols and regulations according to guidance provided by the direct supervisor.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to the organization and not jeopardize its humanitarian mission.
• Provide regular reports, document results, and maintain detailed records
• Maintain close links and collaboration with other WASH teams and sectors including Health, Nutrition, Protection, and MPCA teams throughout the project and support where needed.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable work teams to successfully complete their tasks on time and within budget.

Information Management/Reporting:

• Provide periodic reports of field site works and challenges to the team lead.
• Ensure that all construction/infrastructure data within the staff’s portfolio of sites is well managed and provides an accurate representation of the reality on the ground.
• Submit regular reports related to the work progress to the WASH Sector Lead.

Security management responsibilities:

• Responsible for the day-to-day security management as it relates to program implementation.
• Abide by the security procedures and policies of the organization and report any breaches.
• Perform other relevant tasks as assigned.

Qualifications
Preferred Skills and Experience:

• Bachelor’s Degree/HND in Public Health, Sociology, Geology, Environmental Biology, Hygiene, and Sanitation-related field with rich field experience.
• Minimum of three years experience in WASH in an emergency, hygiene promotion/NFIs distribution especially in IDP camps.
• Experience in the establishment and training of Hygiene Promoters, and WASH committees in IDP camps.
• Good communication skills, effective representation, and liaison with community members and leaders, community engagement, and mobilization.
• Proficient in Microsoft Office software applications (PowerPoint, Word, Excel, Outlook Access).
• Good English language skills (verbal and written)
• Willing and able to be based and travel regularly within remote areas, where the network may be limited.
• Fluency in Hausa and English.

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Responsibilities
Procurement:

• Filing of all necessary procurement documents and archiving electronically.
• Tracking and monitoring all original invoices and verifing before payment.
• Issuing tender documents to vendors on request after tender is announced.
• Ensure updating of suppliers list and price lists and regularly checking on price validity for updates..
• Data entry on procurement software (REGOLO) and uploading the required documentation accordingly.
• Maintain the records of Assets and Equipment for base.
• Ensure that the assets that are issued to staff are authorized, recorded and necessary paper work exists as per the policy of COOPI.
• Ensure that all assets in the base and office are properly maintained and looked after. Any mis-use and abuse are reported to the Head of Base.
• Ensure that all procured materias are properly stored and correctly recorded and the store is well maintained,
• Alert the relevant project staff about the receipts and dispatches and coordinate with them, as it may be necessary.
• Ensure that stores register are updated and stock reports are produced, including fuel consumption report and circulated to the Logistics Coordinator and the Head of Base on monthly basis.
• Ensure that all generators/inverters and power systems are well maintained and remain in excellent condition, at all times.
• Ensure that servicing on all power equipment and generators are carried out regularly in an efficient manner and that individual service scheduling for each machine exits and records are kept properly.
• Provide day-to-day supervision of drivers and rental cars and ensure that all the rental cars are properly cleaned, well maintained and driver/used as per the polices of the organization.
• Ensure proper fuel storage and management at base and update the fuel tracking form deligently.
• Submit monthly logistics and fuel consumption reports to the Logistics Coordinator.
• Ensure the asset inventory register is updated regularly and submit to LogCo quaterly or as per need.
• Support the identification and contracting of premises (office, guesthouses & warehouses) based on geographical, operational and financial criteria, in close liaison with the LogCo.
• Contribute to ensure proper working and living conditions for all staff in each premises by providing appropriate power supply, drinking water, stationery etc.
• Coordinate with relevant departments for travel arrangements and reservations as necessary.
• Manage vehicle fleet and ensure that the trip logs are counter-signed by the lead passengers.
• Support policy implementation in procurement / logistics to improve the effectiveness and efficiency of organization by working with respective coordinators.
• Undertake market survey on a regular basis to obtain prices at competitive costs for services and goods.
• Liaise with the security officer to ensure maximum security of all property and staff both in office and field location.
• Supervise all housekeepers and ensure efficient and effective execution of their cardinal functions
• Perform quarterly appraisal for vendors and update the supplier’s database.
• Perform other duties as assigned by the supervisor / HoB / Area coordinator.

Code of conduct and associated policies:

• Treat beneficiaries with dignity and apply COOPI’s Code of Ethics and Conduct, the UN Convention for the Elimination of Discrimination Against Women (CEDAW), and the UN Convention on the Rights of the Child (UNCRC) in the field, including sensitizing Field Monitors and vendors/agents on such principles.
• Promote the zero-tolerance policy regarding corruption and ensure adherence to COOPI Code of Conduct and Anti-Fraud policy.

Requirements
Education:

• University degree in either Logistics, supply chain management, or equivalent, Business Administration, or another relevant field experience with additional years of related work experience and/or specialized training/courses.

Experience:

• At least 3 years working with an INGO in a similar position.
• Experience working in North West or North East is an added advantage.

Technical Skills & Knowledge:

• Sound understanding of supply Chain and procurement cycle, concepts and principles with a broad knowledge of best practices and techniques.
• Knowledge of common procurement / logistics principles and possesses and the ability to quickly assimilate COOPI and donors’ processes and systems;
• Ability to rapidly analyse and integrate diverse information.

Competencies:

• Good communication and negotiation skills with the ability to persuade, influence and adapts quickly to different situations;
• Excellent oral, and writing skills.
• Well organized and detail-oriented;
• Ability to work independently and in a team with other departments and units

Essential:

• Be professional, motivated, flexible, and culturally sensitive
• Be excellent in communication skills and proficient in report writing especially tender reports and monthly reports.
• Excellent working knowledge of Microsoft Office programming (Access, Outlook, Excel, PowerPoint, and Word).
• Excellent communication, writing, and analytical skills.
• Excellent communication, coordination, and facilitation skills.
• Ability to work in a team, and establish effective working relationships with people from different nationalities and cultural backgrounds.
• Ability to work under tight deadlines and simultaneously manage multiple tasks in an autonomous manner.
• Previous work experience with INGOs and UN Organization is desirable.

Preferred:

• Knowledge of the local language (Hausa and Kanuri).
• Willing and able to be based and travel regularly within remote areas, where services are limited.
• Previous experience in a similar position.
• This ToR shall be inclusive of any other task specifically those assigned by the Logistics Coordinator.

Salary
COOPI Salary grid (according to the experience).