Job Vacancies at Widows and Orphans Empowerment Organization (WEWE)

Key Duties & Responsibilities:

• S/he will identify effective communication of project success by developing success stories, case studies, and short documentaries.
• S/he will update and manage WEWE’s website, social media platforms, and blogs.
• S/he will engage with mainstream media (Electronic and Print) to increase WEWE’s visibility and promote project impact.
• S/he will edit technical and scientific documents and articles (proofreading, copying, designing, line editing, and substantive editing).
• S/he will carry out desktop design and layout of technical documents in compliance with donor branding and marking requirements.
• S/he will coordinate staff meetings, prepare agendas, and take minutes of meetings as required.
• S/he will take the lead in developing an online communication campaign strategy using social media, blog, Twitter (X), YouTube, Facebook, Instagram, and LinkedIn for fundraising
• Perform other functions assigned by the supervisor
• Knowledge or experience in video editing and or graphic design

QUALIFICATION REQUIREMENTS

• A graduate with a Bachelor’s degree or Higher National Diploma or its equivalent, who has completed NYSC (or has a written exemption letter) with a First or Second Class Upper Division (2.1) in English, Linguistics, mass communication, journalism, or any social science-related field.
• Additional certifications in communication or its equivalent will be an added advantage.

EXPERIENCE REQUIREMENTS

• Must have a minimum of 4 to 5 years post-NYSC experience in a reputable Organization in a similar role.
• Extremely strong computer skills, with knowledge of relevant publishing software such as but not limited to Microsoft Office Suite (MS Word, Excel, Access, PowerPoint), and Desktop Publishing (Adobe Creative Suite – Photoshop, PDF, Illustrator, InDesign – CorelDraw).
• Experience in Media Production and Social Media (Facebook, Twitter, YouTube, LinkedIn, Whatsapp, Mail chimp, Google Forms, and Instagram), extremely strong in written and oral English language with research writing skills.
• Superior oral and written communication skills with an emphasis on creative approaches, attention to detail, and efficient delivery methods.
• Experience in Live video and audio streaming

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Key Duties and Responsibilities:

• S/he will assist in carrying out daily procurement activities
• S/he will assist in full compliance of procurement activities with WEWE rules, regulations, policies, and strategies
• S/he will assist in the preparation of procurement plans and their implementation /monitoring
• S/he will assist in organizing procurement meetings including the preparation
• S/he will assist in conducting RFQs or RFPs, and receipt of quotations, bids, or proposals.
• S/he will assist in raising the Purchase Request form for all request
• S/he will assist to ensure that the products and supplies are high quality
• S/he will assist in working with procurement team members to complete duties as needed
• S/he will assist to review and analyze all vendors/suppliers, supply, and price options
• S/he will assist to create and maintain good relationships with vendors/suppliers
• S/he will assist in maintaining records of vendors’ databases and other important data
• S/he will assist in inventory tracking and update
• S/he will assist in administrative activities
• S/he will assist staff as needed in creating clear and understandable purchase requests and other documentation.
• S/he will assist in ensuring that all supplies, services, and equipment required are delivered on time
• Carry out any other duties or tasks as assigned by the supervisor

QUALIFICATION REQUIREMENTS

• Graduate with a Bachelor’s degree or Higher National Diploma (HND) degree in a relevant course such as Purchasing and Logistics, Purchasing and Supply, Business Studies, Supply Chain Management, Marketing, Business administration, or any social or management science course.
• Must have a second-class upper or first-class or upper credit or distinction.

Required Experience:

• Minimum of 3-4 years of working experience as a procurement officer or any related field
• Ability to negotiate contracts
• Ability to multitask, prioritize, and manage time efficiently
• Excellent communication skills
• Accurate attention to detail
• Goal-oriented, organized team player
• Ability to work well with management and staff at all levels
• Excellent report-writing skills.
• Excellent computer skills.
• Ability to work long hours when needed.
• Strong analytical and research skills.

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Key Duties and Responsibilities are as follows:

• To implement robust, dynamic, and effective Strategic Information and procedures that capture relevant, high quality, timely, and evidence-based data that measure performance against target, and quality of services, and are used for program decision-making.

Performance Management:

• S/he will oversee all the activities of strategic information, monitoring evaluation, research, and learning (MERL) in the organization.
• S/he will provide leadership for the strategic information and MERL team
• S/he will develop organizational and project performance
• S/he will ensure high-quality data reporting that is valid and reliable for accountability, management
• S/he will create an evidence-based and effective feedback mechanism
• S/he will conduct Data Collection, Collation, Analysis and Reporting
• S/he will be responsible for the review of data entered into Databases
• S/he will conduct routine monitoring of program CSO activities
• S/he will compile and submit monthly, quarterly, and Annual SI reports to the Executive Director, Donors, and WEWE Board
• S/he will lead and supervise period Quarterly Data Quality Assessment (DQA)
• S/he will lead and supervise Site Improvement Monitoring System (SIMS) exercises
• S/he will develop and manage the project database
• S/he will conduct routine mentoring and support supervision to the Strategic Information team in WEWE and CSOs
• S/he will mentor the CSO SI team on MER Custom Indicators and other data collection tools
• S/he will ensure the mentoring of the CSO SI team on DQA procedures
• S/he will supervise the collection, verification, collation, and submission of IR to the Ministry of Social Welfare and rehabilitation
• S/he will support the generation and sharing of data analysis of achievement to stakeholders during a Review meeting
• S/he will supervise Joint Monitoring of CSO program activities with Ministry M&E to ensure quality services are being provided
• S/he will generate a Database of WEWE beneficiaries

Structures and Systems:

• S/he will assist in ensuring that WEWE standard operation procedures on strategic information and MERL.
• S/he will assist in ensuring that the Information Technology team has internal and external capacity for information management and regularly back up staff data in hard and electronic systems.

Organizational Management:

• S/he will assist in ensuring that the strategic plan is fully implemented in the area of the resulting framework.
• S/he will assist in ensuring that management meets, discusses, and reflects on strategic issues, proceedings are documented, and decisions taken are fully implemented.

Resource Mobilization:

• S/he will assist in resource mobilization strategies, develop the plan, and engage, and supervise the resource mobilization team, especially in the area of writing the narrative of the strategic information and MERL sections.

Qualifications and skills:

• A Bachelor’s and master’s degree in a relevant course.
• A doctorate in a relevant course will be an added advantage.
• A minimum of Ten (10) years of experience in managing strategic information and MERL for a United States Agency for International Development (USAID) or Centers for Disease Control and Prevention (CDC) and managing
• A minimum of 10 years of experience managing the PEPFAR Monitoring, Evaluation, and Reporting (MER) Indicator Reference Guide
• Experience submitting reports on USAID and CDC databases e.g. Data Import and Exchange Resources (DATIM)
• Experience in using data collection tools especially electronic data collection tools e.g.
• Data entry software programs e.g phones and tablets
• Experience setting up and managing staff of a Strategic Information and MERL team
• Experience in analyzing data is required.
• Experience carrying out simple or operational research.
• Knowledge of quality improvement approaches is strongly desired.
• Ability to develop monthly, quarterly, and annual reports
• Excellent ability to prepare presentations on PowerPoint and PREZI presentation software
• Excellent writing and verbal communication skills
• Good analytical skills.
• A high proficiency in the use of computers, particularly in MS Excel, MS Word, and Excel

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Key Duties & Responsibilities

Leadership and Governance:

• S/he will ensure that WEWE’s vision and mission are widely known by all staff at all levels and updated as required and also make reference to it in their daily work.
• S/he will ensure the organization is on track with WEWE’s five (5) year’s strategic plan with explicit links to the vision and mission which will guide the types of programs that are being implemented.
• S/he will ensure that WEWE’s legal registration with relevant state ministries is regularly updated inclusive of filing of annual returns and relating regularly with relevant ministries.
• S/he will ensure that WEWE’s legal registration is updated, aware of tax status, and also fully compliant with tax obligations and annual filings with FIRS.
• S/he will supervise the updates of the succession plan which will guide leadership transition or coping with extreme events.
• S/he will supervise all mid-management and junior staff, and facilitate the development of their job descriptions, annual objective setting, and performance evaluation.
• S/he will ensure that the department and teams meet their deliverables promptly and with high quality.
• S/he will ensure that WEWE is compliant with all the donors’ policies.

Program Management:

• Supervise all program activities
• Supervise and manage data quality improvement processes and outcomes with the M&E team.
• Review and improve technical strategies with the Program team
• Ensure that the work plan is adhered to and implemented with measurable success.
• Develop monthly and quarterly work plans.
• Submit technical and administrative reports.
• Facilitates program training

Structures and Systems:

• S/he will ensure that WEWE’s policies and procedures which cover all relevant operational areas are reviewed and updated as the need arises and are always adhered to.
• S/he will ensure that there is a formal process of consultation or formal structure for the delegation of important decisions that involve staff and WEWE beneficiaries and also make an effort to include beneficiaries in some of the decision-making.
• S/he will ensure that there is enough office space for WEWE operations and provide basic work tools and equipment for staff.
• S/he will ensure that the Information Technology team has internal and external capacity for information management and regularly back up staff data in hard and electronic systems.

Organizational Management:

• S/he will ensure that the strategic plan is fully implemented.
• S/he will ensure that management meets, discusses, and reflects on strategic issues, proceedings are documented and decisions taken are fully implemented.
• S/he will ensure teamwork among the staff.
• S/he will ensure that key results of projects and non-project related have been defined and written with the active participation of all staff, required resources and support needed are provided, and also assist to ensure that management and staff meet at the end of the year to review performance, document the experience and build consensus on improvement actions.
• S/he will ensure that the organization has established an effective communication system such as emails, memos, minutes, SMS, and Whatsapp messages to communicate with staff and ensure that the system is reviewed periodically.

Resource Mobilization:

• S/he will assist in resource mobilization strategies, develop the plan, and engage and supervise the resource mobilization team.
• S/he will update and manage WEWE’s Resource mobilization policy, strategy, and Annual Organization Planning (AOP).
• S/he will assist in ensuring that the organization has dedicated staff, volunteers, interns, or consultants that assist with resource mobilization and it’s included in their job description and are appropriately skilled and have carried out resource mobilization activities.
• S/he will assist in ensuring that WEWE is following the written policy, plan, and strategy to raise resources that can sustain the organizational basic operations in the future.
• S/he will assist in ensuring that WEWE has knowledge of strategies and takes action to raise funds that will be enough to sustain the organization in the long term.
• S/he will assist in ensuring that WEWE receives funding from different sources including international donors, the private sector, individuals, philanthropists, and foundations and through fundraising, and reviews its efforts periodically leading to improvement actions.

Project Performance Management:

• S/he will ensure that adequate administrative and technical support is provided to the state offices and review plans and progress reports, programmatic and technical reports, and meeting reports.
• S/he will ensure that standards are developed for service delivery or other functions (i.e., policy advocacy, monitoring/ oversight) and staff are aware of these standards and are appropriately trained to apply them.
• S/he ensures that the organization has performance expectations and drafts a system that assesses performance against standards and addresses any identified gaps and weaknesses. 

Gender Equality and Social Inclusion:

• S/he will ensure that there are written policies, procedures, and systems for addressing Gender Equality and Social Inclusion (GESI), child protection, safeguarding, organizational culture, and gender issues are addressed. 
• S/he will ensure that WEWE has good tools and expertise for systematically assessing GESI issues, Child Protection and Safeguarding, and diversity as applicable and consistently gives staff sufficient training on GESI issues and tools.

Monitoring Evaluation, Research, and Learning (MERL):

• S/he will assist in supervising all activities of monitoring evaluation, research, and learning (MERL) in the organization.

External Relation:

• S/he will assist in ensuring that WEWE’s partners are broad-based, spreading across public, private, CSOs, sectors, and community, developing strategic approaches to partnership and a well-defined system, open communication, creating opportunities for feedback, there should also be joint performance review and improvement actions meetings and also create a platform for the Senior Management Team involved for formal and informal consultations.
• S/he will assist in ensuring that there is a strategy for stakeholder engagement either as a standalone or integrated into organizational policy and ensure the full implementation and also create a platform for interaction, and feedback to improve relationships.
• S/he will assist in ensuring that WEWE has a well-managed two-way communication strategy, platforms, and channels to engage with the external environment to gain visibility and a positive image of the organization and also ensure that feedback is received and acted upon as necessary and steps are taken periodically to improve communication with the external environment.
• S/he will assist in ensuring that the organization has an articulated updated media strategy either as a standalone or integrated into general organizational policy/ operational procedures that are fully in operation with progress documented and also a functional platform for continuous interaction, exchange of ideas, and feedback.

Financial Management:

• S/he will assist in providing oversight to the financial management system and ensure that they are in line with the organization’s policies and procedures and donor rules and regulations.
• S/he will assist in ensuring organizational and project budget development and undertake regular analysis of project expenditures.
• Assist in reviewing and monitoring program budgets versus actual expenditures every quarter, based on donor regulations, policies and procedures, and the award terms and conditions.
• Assist in ensuring that the processes to conduct annual statutory audits are done.

Procurement:

• S/he will assist in overseeing all the activities of procurement in the organization.

Safeguarding:

• S/he will update and manage the WEWE’s Safeguarding policy
• S/he will ensure that safe spaces within the organization are created and recognized
• S/he will ensure that everyone within the organization is treated with dignity and respect
• S/he will ensure that the organization’s culture embeds values that prevent harm, exploitation, and abuse
• S/he will ensure that senior staff practice, model and advocate for shared values that help prevent abuses of power and safeguard violations
• Build the skills of staff and volunteers through training on solving the issues of inequalities and power imbalance
• Ensure that the organization’s position on promoting diversity, equality, and non-discrimination is clearly articulated

Qualification, Skills and Experience:

• Master’s in Public Health, Social Work, Community Development Studies, or any Social Science/related field.
• Minimum of Ten (10) years of experience in community development work preferably in the field of OVC.
• Program and leadership management experience.
• Knowledge of quality improvement approaches is strongly desired.
• Excellent writing and verbal communication skills and experience working with other implementing partners.
• Good analytical skills.
• Familiarity with USAID regulations is desired.