Fresh Vacancies at 4 Quarters Consultants Limited

Summary

• Procurement is to ensure timely, high-quality and cost-efficient supplies for the organisation.
  Procurement officer works with suppliers to negotiate contracts for the purchase of required goods and keep accurate records of transactions trends.
  Also to assist the Finance and Operational Departments in the monitoring, reporting and controlling of Cost of Sales in the hotel, including audit and control, financial analysis and reporting, budgeting, forecasting.
  Driving a consistent approach towards all sourcing, purchasing and tendering activity within the business, ultimately ensuring that value for money is maximised and cost-savings are generated.

Roles and Responsibilities

• Maintaining an updated list of inventory and incoming purchases and supplies
• Continuously identifying major procurement opportunities that will enhance profitability.
• Estimating and establishing cost parameters and budgets for purchases.
• Providing active benchmarking data and analysis to ensure the company achieves continued value and the lowest possible pricing across the entire supply chain.
• Creating and maintaining good relationships with vendors/suppliers.
• Reviewing and analysing all vendors/suppliers, supply and price options.
• Negotiating the best deal for pricing and supply with the supplier and ensuring that the products and supplies are high quality.
• Preparing purchase requisitions and developing plans for purchasing products and services.
• Creating and maintaining an inventory of all incoming and current supplies.
• Maintaining accurate records of purchases by generating weekly procurement reports/data and identifying and investigating unusual items and reporting accordingly.
• Maintaining and updating the list of suppliers and their qualifications, delivery times.
• suppliers’ performance in line with agreed KPIs, contractual obligations and SLAs, liaising with Accounting to ensure accurate alignment of payment (or non-payment as appropriate).
• Maintaining appropriate formalised purchasing policies, compliance, procedures and best practice across the business.
• Actively monitor the external business environment, including competitor and potential competitor products and services, and be fully aware of changes in the inflationary and purchasing environment.
• Working with team members and Procurement Manager to complete duties as needed and ensuring all purchasing activities follow institutional policies and government regulations.
• Implement sound purchasing policies, systems and procedures in accordance with Company standards.
• Monitor vendors for quality, service and price through standard purchasing specifications.
• Obtain competitive quotations for requirements and ensure that the best product is sourced and purchased.
• Calls for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
• A minimum of three independent genuine quotations must be obtained.
• Receives market list from the Executive Chef on a daily basis and arranges for delivery of those items daily.
• Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
• Ensure the efficient operation of the Purchasing Department in all aspects.
• Research and identify new products and services in the market.
• Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
• Checks, explain if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
• Approves all additional requests for new storeroom items, checking correct item description, unit, packing, category and establishes Min/Max estimated stock levels.
• Verify the 'pending orders' report on a daily basis, and all pending orders are checked and verified regularly.
• On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
• Issues regularly slow moving item lists.
• Identifies items for standing orders utilising vendor's logistics for regular deliveries to the hotel based on approved highly consumed items.
• Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
• Approves all storeroom re-order requests, verifying quantities within the established Min/Max stock levels.
• Responsible for all administrative functions of the Materials Department, staffing, training and execution of other related duties.
• Responsible for all purchasing functions, quotations, quality and availability.
• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).
• Responsible for maintaining logical storeroom inventory levels operationally needed.
• Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
• Spot-checks entered system quotations, period validity quotes locked by, etc.
• Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
• Keeps all records in a way that they can be checked at any time for information or audit purposes.
• Maintains all documents, files and listings up-to-date and performs his duties in the most efficient manner.
• Undertaking any necessary duties to ensure a first class service is provided at all times.
• Any other tasks as and when required by the management.
• Be an ambassador of the business always

Educational Qualification

• Minimum of Degree or HND in Accounting, Economics, Logistics or Supply Chain Management, or any management disciplines or minimum three years’ previous procurement experience

Pre-requisite Skills:

• Good verbal and written communication skills.
• Strong numeracy skills
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); and inventory management software
• Strong negotiating and closing skills required, along with a demonstrated ability to develop negotiation strategies for complex activities.
• Ability to evaluate legal and business risks and ramifications of proposed contractual terms. Consistently offer professional, engaging and friendly service
• Good Interpersonal, Decision-making, Organizational and leadership skills
• Flexibility to respond to a range of different work situations.
• Able to manage own time and prioritise work to ensure deadlines are met and targets achieved, and take personal responsibility for own work and actions

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Summary

• Food Quality Assurance and Compliance officer is responsible for ensuring that food products meet standards set by both the company and regulatory authorities.
• Is the custodian of the food safety management system and so ensure all departments work in concert to achieve the quality goals of the organisation

Roles and Responsibilities

• Ensures product compliance
• Ensures customer satisfaction
• Implements and maintains the quality assurance system
• Drives continual improvement
• Shall be the HACCP coordinator
• Ensuring that all staff adheres to all quality policies and Standard Operating Procedure.
• Maintaining all set quality controls and documentations.
• Reporting all quality concerns to management
• Interacts with team members to develop healthy work relationship.
• Assisting in the conduct of product, process, company, system, compliance, and surveillance audits.
• Assisting in timely correction of errors noted during review, and in the development of corrective and preventive actions.
• Ensuring that all equipment and supplies are properly maintained.
• Maintaining an awareness of all developments in the quality management system
• Assisting in providing advice to the FOH and BOH Managers on quality issues and how to proffer solutions to any problem.
• Conduct and document quality receiving check of all raw material supplied
• ensure that quality issues and defects are appropriately identified, documented, tracked, and resolved
• Compile quality control reports, create statistical process control metrics, manage nonconformity material discrepancy reports, and recommend continuous improvement activities.
• Keep management abreast of significant developments identified during quality control activities.
• Validate quality processes by monitoring against established product specifications and quality attributes; measuring production; documenting evidence; determining operational and performance qualification; writing and updating quality assurance procedures.
• Conduct post-release verification following a Production deployment.
• Conduct and drive traceability
• Motivate and mentor direct reports by effort and example.
• Investigates customer complaints and effect appropriate action
• Identifying and reporting on any potential improvements opportunities.
• Any other tasks as and when required by the management.

Educational Qualification

• Minimum of Degree or HND in Food Technology, Microbiology, Public Health and/ or other related Science disciplines

Pre-requisite Skills:

• Knowledge and training in food safety and HACCP is an essential advantage
• Have a high-level attention to detail.
• Good verbal and written communication skills.
• Good analytics and reporting skills.
• Proficient in the use of Microsoft word and excel.
• Ability to multitask, work in a fast-paced environment.
• Ability to work independently and to partner with others to promote an environment of teamwork.

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Job Summary

• The Food and Beverage Cost Controller, is primarily responsible for calculating all costs of food and beverage items and responsible to record information and produce control reports periodically to help maintain a suitable inventory of food and beverage items.

Roles and Responsibilities

• Will work in concert with store manager and production to keep and reconcile all records of issuing, use and waste
• Monitors the performance of all departments through the efficient maintenance of cost control procedures established by management
• Liaises with purchasing team as well as chefs to ensure accurate costing for food and beverage
• Ensures accurate preparation of all paperwork associated with the movement of all food and liquor stocks
• Monitors food and beverage performance through analysis of daily food covers, sales and cost reports
• Undertakes stock takes and produces food and liquor stock summaries
• Controls food and beverage budget expense lines.
• Takes a proactive approach to activity concerned by Cost Control, anticipating potential opportunities
• Daily entry of all Food & Beverage Cost and accounting data
• Control the Food and Beverage outlets in terms of wastage, pilferage and efficiency.
• Prepare variance analysis for food & beverage and communicating with relevant parties.
• Update and maintain receipts into the systems.
• Check and verify voids in the POS systems.
• Check, verify and reconcile disparities on the POS systems.
• Check and cross verify if all sales have been transferred correctly to the companys account / inventory Management systems.
• Check and verify for any lost postings.
• Check the cost of sales in all F&B outlets and ensure that the costs are within budget.
• Check the complimentary and confirm that all are approved.
• Daily Import of Sales to the system.
• Tally all end of shift reports generated from all POS and cash tills.
• Check the daily Food & Beverage revenues report submitted by the income audit for the accuracy of covers and average check.
• Responsible for linking the articles and Recipes in Material Control.
• Responsible for preparing daily Food and Beverage Report and distribute to FC and management.
• Responsible for monthly F&B Report and distribute to FC and management.
• Responsible for surprise spot checks at all F&B outlets.
• Prepare the daily and monthly cost report in relation to cost of sales.
• Participate in stock taking.
• Spot check on the receiving department to ensure that the scales are correct and goods are checked for accuracy.
• Check and ensure that no material is issued out from the store without requisition or approval from the respective department head.
• Check and ensure all menu items have a specific recipe.
• Coordinate with restaurant management and finance to sort out issues pertaining to F&B.

Educational Requirements

• Minimum of OND, HND or B.SC in Accounting , Finance, Math /Statistics and/ or other related disciplines