Job Openings at Terre des hommes Foundation (Tdh)

Job Description

• The Finance Manager supports the Service Support Coordinator in the finance and accountancy management of the Delegation.
• S/he is responsible for the overall efficient, effective implementation of finance policies and procedures of the Tdh rules and regulations in compliance with the donor, internal rules, and national laws.
• S/he participates in the budget monitoring and follow-up.
• S/he manages the cash processes at the mission level under the supervision of the SSC.
• S/he manages the finance team with the support and under the supervision of the SSC. S/he ensures that the Finance Officer(s) and Finance Assistant(s) are properly trained.

Main Responsibilities
Financial and budgetary management:

• Send each month’s SAGA extractions to each budget holder in order to realize Operational Follow Up (OFU) /SAGA cross-check and participate in monthly OFU meetings
• Update the Allocation Board after validation of the SSC
• Prepare the monthly Budget follow-up by carrying out preliminary budgetary controls and integrating forecast up to the end of the project to be forwarded to the SSC and regularised if needed.

Accounting management:

• Verify the accounting (description, accounting codes, analytical codes, monthly exchange rate, etc.)
• Carry out a systematic monthly check of advances from the cash box (matched and unmatched)
• Carry out transactions matching at mission level
• Ensure funds are available from donors and prepare cash flow statement, bank reconciliation statement, on a monthly basis for SSC
• Support to prepare Cash Flow Projection, Bank Balance Report, Construction Cash Flow Projection, and Budget Variance report as required.
• Ensure that the monthly accounting documents are compiled and sent to Headquarters on due time and after validation by SSC
• Answer to accountancy feedback sent by Headquarters once the accountancy pack is sent
• Ensure the necessary accounting changes in the accounting software when required (reallocations, etc.)
• Integrate the last SAGA Save sent by the Headquarters into SAGA every month
• Verify vouchers and other accounting documents on a monthly basis.

Cash management:

• Verify & check all necessary supporting documents for all disbursement and support the Finance Officer(s) to ensure payment in a timely manner
• Monitor the security of funds and participate in the improvement of the internal cash management policy in collaboration with the SSC

VAT & TAX Payment:

• Ensure compliance with VAT and Tax regulations
• Ensure that VAT and Taxes are cleared in a timely manner
• Control the effectiveness of VAT and Tax payments deposited into the bank.

Team management:

• Support and train the Finance Officer(s) to ensure proper recording of financial transactions in the accounting software
• Propose regularly capacity building and training to the Finance team (Finance Officers and Finance Assistants)
• Participate in the recruitment of the Finance team
• Coordinate, plan, and supervise the work of the Finance team
• Appraise the team under her/his direct supervision.

Reporting / communication:

• Prepare and assist the SSC during internal/external audits
• Ensure the presentation of Tdh financial processes and design refreshment sessions about Finance topics with the support of the SSC
• Centralize and reports to SSC on Financial processes implementation’s feedback/issues
• Report regularly to each head of department financial related information about their respective teams in collaboration with SSC
• Report progress of financial activities to the SSC on a weekly basis
• Participate in the weekly Finance department meeting
• Report to the SSC any alerts concerning Tdh Finance processes.

Other:

• Ensure Finance physical and IT archiving as well as securing accounting documents
• Link with the Logistics department to ensure that lease/service contract sums due are paid in a timely manner
• Manage the bank relationships and communication. Ensure that all administrative requirements are up to date and in compliance with the requirements (board of trustees, allowed signatories, etc.). Guaranty that bank transactions and access are secured (withdrawal of cash, bank transfers, online platform access).

Competencies

• Master's Degree in Finance and/or Accounting or Bachelor's Degree in Accounting
• Minimum of 3 years' experience as a Finance Manager or similar position
• Advanced IT knowledge: Microsoft Office, SAGA.

Skills:

• Goal-oriented and proactive with very good analytical and problem-solving skills
• Ability to prioritize, plan, organize work in a time-limited manner
• Capacity building skills and demonstrable team-working skills
• Ability to work under pressure in a volatile context
• High sense of integrity, rigor, and good flexibility skill.

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Description

This role will lead the Department to take responsibility for the strategy, direction, and day-to-day business of all HR matters. Reporting directly to the Support Services Coordinator (SSC), the HR Manager is responsible for providing strategic leadership for the management and the implementation of Tdh HR policies in Nigeria. S/he is responsible for the administrative aspects of the Nigeria Delegation and ensures the respect by all staff of Tdh towards the internal procedures and national legal framework. The HR Manager will lead the HR team to ensure high quality and efficient staff recruitment, contract management, orientation, learning and development, performance management, employee engagement, and staff care/ wellbeing.

The HR Manager will maximize staffing resources, promote a positive organizational culture and ensure the efficiency of work processes.

Main responsibilities:

• General management: Manage the day-to-day Human Resource functions of the programme as they relate to nationally recruited staff including, but not limited to:
• Update internal policies and procedures in accordance with the legal framework
• Follow the correct procedures according to Tdh policy and local labour laws when renewing or terminating a staff member’s contract
• Regular review, update, and/or development of employment documentation for nationally recruited staff, including job descriptions, employment contracts, and staff guidelines, ensuring they meet the requirements of local labour laws
• Liaise with other NGOs, local service providers, and field management to ensure salaries and benefits for nationally recruited staff are in line with similar organizations, meet the requirements of local labour legislation, and are within budget
• Consolidate and update the mission organization chart in collaboration with the Services Support Coordinator
• Ensure frequent discussions with Project Managers and Coordinators in order to plan recruitments in projects without delays
• Conduct efficient and sufficient reference checks for all potential candidates and archive all process steps in organized files
• Support the Services Support Coordinator in a timely manner during the process of Auditing by providing HR files reviewed by donors and government authorities

Recruitment and onboarding

• Manage and coordinate the recruitment process for new/vacant positions in conjunction with the relevant Line Manager. This will include updates to job descriptions, advertising the vacancy, drawing up the short-list, interviewing potential candidates, and making the appointment
• Ensure that recruitment and hiring procedures are respected: validate the recruitment needs, post profiles and contracts
• Ensure that all new staff receive a relevant and appropriate induction when commencing employment with Tdh

Payroll Management

• Ensure that payroll calculation is in compliance with the labour law regarding the social and fiscal contributions.
• Ensure that the variables of the salary are correctly documented and filed (advances, leaves, seniority, allowances, final settlement, overtime, working days..)
• Ensure that salary and contributions are paid in time
• Ensure that all HR documentation to justify the monthly total cost of each employee is scanned respecting the internal nomenclature and classification.

Training and Development

• Source in-house and external training opportunities as appropriate, working within budgetary and operational constraints
• Support Line Managers to identify training needs for all staff
• Follow up on the training received by the staff and ensure coaching support is provided to those lagging behind

Administration

• Oversee performance management to ensure Line Managers conduct performance appraisals within the required timeframes and necessary paperwork is completed according to the latest guidelines
• Ensure all staff HR files are archived according to Tdh policy and any donor requirements
• Maintain documentation according to programme procedures. This may include staff plans, holidays, sickness, other absences, training records, insurance, pensions, other benefits, taxes, etc.

Staff Management

• Manage and oversee the HR staff including recruitment, day-to-day management, development and training, appraisal, etc.
• Ensure that the newly joined staff are oriented properly on Tdh mandate, values and probation is done on a routine basis

Quality Management

Follow up with the Safeguarding focal points for ensuring the capacity building of the staff on the safeguarding measures and reporting lines

Values

• In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity, and self-reliance
• Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural)
• Abuse Prevention Policy - Child Protection Policy (CPP)
• Undertake to adhere to the Terre des hommes Child Protection Policy and the principles connected to children's rights
• Undertake to ensure the best possible implementation of the Child Protection Policy (CPP) and operational risk management in his/her intervention zone and within project teams
• Assist in the implementation of resources for promoting awareness and supervision necessary for his/her local colleagues to adhere to the Child Protection Policy (CPP) and operational risk management

Profile :

• At least 3-4 years of significant experience in a similar position in (I)NGO
• Knowledge of the Nigerian Labor Law
• Knowledge in Performance Management practices within the humanitarian context Excellent English writing, reporting, and communication skills
• High level of integrity, respect for confidentiality, and flexibility
• Excellent capacities in planning, follow up, and analytical skills
• Responsive, motivated, great communicator, and ability to work under pressure
• Ability to work in an inter-cultural environment
• Knowledge of donor procedures
• Office Pack and ideally Homere