Fresh Jobs at Search For Common Ground’s International

Job Description

• The position holder will be responsible for a range of bookkeeping responsibilities as well as providing support on finance and project budget management functions. Carrying out and recording relevant financial transactions as well as coordinating the financial coding of these transactions will all be part of your daily routine.
• You will oversee the maintenance and reconciliation of bank records and, as SFCG receives funding from a number of donors.
• You will also be responsible for maintaining ledgers and contributing to the regular financial reporting.

Roles and Responsibilities

• Support the Finance Lead in the effective financial management of the project.
• Ensure proper documentation of vouchers and receipts, financial reporting, proper coding of expenses, distribution of payments, tracking petty cash distribution and bank deposits;
• Work closely with the Admin and Logistics unit to ensure timely payments for goods and services rendered to SFCG;
• Support Finance Lead to strengthen financial and accounting systems - identifying gaps, weaknesses, and issues and recommending and implementing solutions;
• Ensure compliance with SFCG and donor accounting requirements.
• Undertake regular reconciliation and other expenditures and income, according to agreed timeframes and standards.
• Ensure timely remittance of PAYE, Pension, WHT, NSITF, and NHF on a monthly basis.
• Collaborate with SFCG finance teams in order to fulfill payments and other project expenditures.
• Ensure that all expenditure is charged to the correct budget line.
• Liaise with the Finance Lead to ensure smooth and proper coordination related to regular payments and purchases
• Ensure overall financial compliance and management across the consortium
• Conduct internal verification within the consortium to ensure costs eligibility and compliance
• Support the reporting process by ensuring all documents supporting transactions are collated, reviewed, and reconciled before submission to the Finance Lead for upload to the system.
• Support the Finance Lead to maintain a tracker of all subcontracts and other activities under grants.
• Review and monitor budget performance by analyzing variances between approved budgets and actual expenditures.
• Manage transactions effectively and efficiently to ensure quality reporting.
• Do a proper archiving of all supporting documents
• Carries out tasks in support of assigned activities, such as photocopying, processing paperwork, and organizing meetings.

Other Relevant Requirements

• Bachelor’s Degree in Accounting & Finance, Banking and Finance, or Business Administration and Management. An ICAN, ANAN, or ACCA Certification or a Master’s Degree in Accounting would be an added advantage.
• 1 year or above of professional experience providing financial, administrative, logistical, and/or operational support
• Experience working in an NGO or civil society is a plus
• Experience working with little or no supervision
• Proven interest & commitment to humanitarian and development principles and a demonstrable understanding of conflict/post-conflict development contexts
• Excellent in English (oral and written)Ability to plan, organize work, communicate, and reports effectively (both in writing and verbally)
• Proven ability to prioritize tasks and meet deadlines; team player and effective communicator,
• Strong IT skills (Email, Microsoft Office applications, Google Drive, Google Docs, Sheets, Presentation).
• Good reporting capacity and experience
• Ability to function effectively under stressful conditions such as heavy workloads, and deadlines.

go to method of application »

Job Description

• The Admin & Logistics Assistant will work under the direct supervision of the Procurement, Admin, and Logistics Coordinator based in Yola.
• The position holder will supervise Cleaners.

Roles and Responsibilities:

• Monthly stock recording and ensuring adequate stock supplies around the office as needed
• Assist with conference room scheduling and maintenance, including setting up of tables and chairs for meetings.
• General administrative tasks like filing, scanning, photocopying, faxing, and answering phones.
• Welcome guests and visitors at the reception.
• Keep a tab of the clock in-and-out book.
• Identify key administrative and housekeeping challenges and raise the challenge with supervisor.
• Facilitate the purchase of office supplies. 
• Ensure that office equipment is kept in good condition.
• Support in the management of petty cash.
• Work closely with vendors during general maintenance of office equipment.
• Coordinate package delivery and pickup.
• Maintain office files.
• Carry out terrorist checks.
• Ensure that SFCG’s inventory list is updated at regular intervals

Core Competencies

• Demonstrate integrity and promote SFCG values and ethical standards;
• Promote the vision, mission, and strategic objectives of SFCG.
• Demonstrate capacity to adapt to a multicultural context, and tolerance and respect to issues related to gender, religion, race, and nationality.
• Treats all people fairly without favoritism and solves problems in collaborative ways.

Required Skills and Experience

Success Indicators?

We expect:

• A pleasant demeanor
• An attitude of honesty and integrity
• The ability to identify and solve problems on an immediate basis
• Fluency in oral and written English is essential;
• Good knowledge of other local languages might be an asset.
• A minimum of HND / BA/ Bsc holder with a good knowledge of admin functions
• Previous experience as an Admin & Logistics Assistant or similar experience 
• Highly organized and systematic with excellent attention to detail.
• Excellent interpersonal and communication skills, both written and oral.
• Excellent cross-cultural communication and working skills, enjoys a multicultural work environment;
• Ability to perform minor administrative tasks
• Ability to accomplish tasks with minimal supervision
• Ability to perform daily routine to ensure detailed filling and archiving of assets and documents
• Ability to perform general duties including logistics support. 
• Ability to stock and label office supplies and keep a proper stock record to ensure ample supply to carry out duties. 
• Accountability
• Attention to detail
• Energy
• Quality of work
• Initiative

Required Competencies

• Attention to detail: The ability to process detailed information effectively and consistently
• Cooperation: The ability to work effectively with others to achieve a shared goal even when the object at stake is of no direct personal interest
• Quality of work: Work is performed accurately, neatly and on time. Work is consistent, complete, and requires minimal checking and correction
• Job Knowledge and technical skills: Understands the job requirements and policy requirements. Has specific content knowledge where appropriate
• Organization of work: Manages his/ her time effectively and takes initiative, finding innovative ways to get the job done. Demonstrates self-reliance and resourcefulness