Job Opportunities at Jhpiego - John Hopkins University

Overview

• The Finance & Admin. Officer will provide support in the implementation of financial and administrative systems in Jhpiego’s field offices. Review, make necessary recommendations and implement policies and procedures for the general operation of the organization and its related activities.

Responsibilities

Finance

• Preparing state level annual budgets and quarterly financial forecasts.
• Ensure compliance with JHPIEGO’s financial management systems and internal controls in the field office
• Support in preparing periodic budget updates and burn rates to State Teal Leader and other staff
• Prepare periodic donor reports for assigned projects and awards
• Ensure all financial transactions are in accordance with generally accepted accounting principles, and that transactions are correctly entered into QBs accounting system.
• Support in ensuring that all statutory deductions are remitted at the various government agencies in the state
• Support the finance manager in preparing and consolidating periodic financial reports and respond to all financial queries from headquarters in Baltimore.
• Lead document retention protocols in state offices and in line with donors and organization policies

Administration

• Ensure all procurements in the field office are in line with Jhpiego’s and donor procurement policies.
• Ensure documentation for the procurement of all goods and services are completed and available for audit trail.
• Ensure state offices administration processes run smoothly to support effective and efficient program implementation.
• Responsible for the accurate recording and maintenance of all Jhpiego Nigeria and donor assets located in the state office
• Provide and ensure that all logistics requirements are available for the smooth running of state office and program activities.
• Ensure that all shipments received in the state office are properly recorded in the electronic inventory register on time, and ensure that appropriate program staff and the State Team Leader is informed of the arrival of each shipment.

Required Qualifications

• Degree in Accounting, Finance, Business Administration or its recognized equivalent
• Masters degree in Accounting or professional qualification (CPA, ACCA or recognized equivalent) will be an advantage.
• 3-5 years relevant experience in finance or accounting.
• Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements a plus.

Knowledge, Skills and Abilities:

• An understanding of maintenance of ledger entries, books keeping skills and bank
• Computers skills including use of spreadsheets and/or accounting packages
• Knowledge of Generally Accepted Accounting Principles, GAAP.
• Financial and computer skills – working knowledge of database applications, word processing and Excel, as well as experience with accounting software
• Excellent organizational skills, detail-oriented and high degree of accuracy;
• Strong analytical skills and sound judgment.
• Excellent interpersonal skills to effectively interact with all levels of staff and partners.
• Good oral and written communication skills to effectively communicate findings and analyses
• Be cooperative, hardworking, flexible & dependable.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
• Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
• Ability to work independently and as a member of a team.
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Knowledge of USAID regulations would be an added advantage.
• Previous experience with nonprofit organization will be an added advantage.

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Overview

• The Senior Finance & Admin. Officer will provide support in the implementation of financial and administrative systems in Jhpiego’s field offices.Review, make necessary recommendations and implement policies and procedures for the general operation of the organization and its related activities.

Finance
Responsibilities

• Institutional capacity building skills and experience, specifically in finance and administration, budget management, policy and procedures development, grant management and compliance
• Experience in conducting capacity assessment and internal controls system review. Based on the outcome, develop capacity building plans for implementation in short, medium and long term
• Preparing state level annual budgets and quarterly financial forecasts.
• Ensure compliance with JHPIEGO’s financial management systems and internal controls in the field office
• Support in preparing periodic budget updates and burn rates to State Teal Leader and other staff
• Prepare periodic donor reports for assigned projects and awards
• Ensure all financial transactions are in accordance with generally accepted accounting principles, and that transactions are correctly entered into QBs accounting system.
• Support in ensuring that all statutory deductions are remitted at the various government agencies in the state
• Support the finance manager in preparing and consolidating periodic financial reports and respond to all financial queries from headquarters in Baltimore.
• Lead document retention protocols in state offices and in line with donors and organization policies

Administration

• Ensure all procurements in the field office are in line with Jhpiego’s and donor procurement policies.
• Ensure documentation for the procurement of all goods and services are completed and available for audit trail.
• Ensure state offices administration processes run smoothly to support effective and efficient program implementation.
• Responsible for the accurate recording and maintenance of all Jhpiego Nigeria and donor assets located in the state office
• Provide and ensure that all logistics requirements are available for the smooth running of state office and program activities.
• Ensure that all shipments received in the state office are properly recorded in the electronic inventory register on time, and ensure that appropriate program staff and the State Team Leader is informed of the arrival of each shipment

Required Qualifications

• Degree in Accounting, Finance, Business Administration or its recognized equivalent
• Master's Degree in Accounting or professional qualification (CPA, ACCA or recognized equivalent) will be an advantage.
• Minimum of 6-7 years relevant experience in finance or accounting.
• Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements a plus.

Knowledge, Skills And Abilities

• An understanding of maintenance of ledger entries, books keeping skills and bank
• Computers skills including use of spreadsheets and/or accounting packages
• Knowledge of Generally Accepted Accounting Principles, GAAP.
• Financial and computer skills – working knowledge of database applications, word processing and Excel, as well as experience with accounting software
• Excellent organizational skills, detail-oriented and high degree of accuracy;
• Strong analytical skills and sound judgment.
• Excellent interpersonal skills to effectively interact with all levels of staff and partners.
• Good oral and written communication skills to effectively communicate findings and analyses
• Be cooperative, hardworking, flexible & dependable.
• Be of high integrity and have a sense of confidentiality
• Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization
• Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
• Ability to work independently and as a member of a team.
• Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
• Knowledge of USAID regulations would be an added advantage.
• Previous experience with nonprofit organization will be an added advantage.

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Overview

• Jhpiego Corporation, an affiliate of John Hopkins University, is an international non-profit, non-governmental organization that works to improve the health of women and families throughout the world, Jhpiego is in the process of hiring a Documents Archiving Specialist

Responsibilities

• Maintains proper Organization and Storage of all financial documents ( Vouchers) in the permanent archiving.
• Provide full support to the team in document retention and ensure that access to the organization’s documents is monitored and controlled.
• Retrieves documents /files as requested and ensures timely returns of the vouchers to the archiving room.
• Conduct a Bi-monthly review of vouchers and ensure the documentation meets the organization's required standards and submit exception report to the Director of Finance.
• Work with the Scanning Company to digitalize complete vouchers and other documents every 2 months.
• Coordinate the movement of hard copies of vouchers to the warehouse for permanent archiving.

Required Qualifications

• Bachelor’s Degree in Accounting, Business Administration, or equivalent related qualification
• MBA is highly desired
• Minimum of 3-5 years relevant experience in finance/accounting and administration within an international not-for-profit organization.
• Knowledge of institutional donors (United Nations, USAID/CDC etc.) regulations, procedures and requirements, especially on document retention processes
• Previous experience in a PEPFAR award is highly desired
• Practical understanding and application of donor regulations in large and complex projects is highly desired
• Ability to exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
• Strong negotiation skills
• Adaptable, creative, collaborative and able to think strategically.
• Ability to lead in the face of complexity in a fast-paced and time-sensitive environment.
• Excellent interpersonal communication skills (both oral and written)
• Able to work under pressure, take initiative and manage and prioritize work independently.
• Ability to travel to and work in state in which Jhpiego operates

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Overview

• The HTS/PrEP Officer will work with the Specialist to ensure sustainable, high quality and client-focused targeted HTS, as well as linkage to ART, and other prevention services.
• S/he will support to ensure un-interrupted supply of commodities and develop strategies to strengthen referrals between facility and community based HTS points and the relevant health facilities for appropriate referral of clients.
• S/he will also drive the achievement of saturation and epidemic control across all age and sex categories in the assigned LGAs and facilities and ensure that priority population have access and receive quality HTS services

Responsibilities

• Assist in the coordination of community and Facility based HTS for the target population interest with the states.
• Work to establish and strengthen effective referral linkage within facility and community-based HTS, and client-centric linkage and ART services.
• Coordinate mapping of community and facility services and the development of referral directory (including spoke, PMTCT site).
• Coordinate capacity building activities for HTS, PNS, IPV, adherence counselling and behavioral change initiative for providers.
• Drive index testing optimization of all newly identified positive and Virally unsuppressed clients in assigned facilities and LGAs.
• Ensure all HTS services and properly and completely documented on appropriate forms and registers
• Drive and inform innovative strategies that ensure efficiency of testing among men, ADYW, and other priority population being missed out of intervention
• Produce and ensure timely submission of monthly program activity reports for data triangulation with M&E unit of the project.
• Provides HIV testing to priority populations according to the national HIV testing protocols and guidelines
• Provide basic linkage-to-care and patient navigation for individuals seeking PrEP as a part of combination prevention Strategies.
• Organize, promote and facilitate Quality Improvements (QI) on PrEP activities and research as well as work with individuals to assess needs, develop care plans and coordinate PrEP-related services through advocacy, education, support, empowerment and coaching.
• Collect and evaluate reports from clients to ensure access to PrEP and follow-through with service provision.
• Ensure the Mentoring and distribution of PrEP- IEC materials.
• Develop and distribute a survey tool for use in HIV Testing to identify those at high risk for HIV and more likely to benefit from PrEP.
• Liaise with State Supply chain unit to ensure PrEP Stock availability and re-distribution with demands and Saturation.
• Develop close working relationships with State, Facility and Community leadership to ensure coordination of PrEP services.
• Ensures that HIV testing quality assurance practices are always performed at all times according to the national requirements.
• Establishes and strengthens good working relationship with other implementing partners and stakeholders.

Required Qualifications

• Demonstrated experience working with USAID/PEPFAR programs
• At least five (5) years’ experience in provision of facility and community-based HIV prevention services including PrEP
• Experience in driving SURGE-level access to HTS including rapid HIV testing, “provider-initiated” testing and testing (PITC) in medical settings, and facility- and community-based HTS, including targeted index testing, HIV Self Testing and recency testing.
• Computer proficient skills in Excel, Word processing.
• Excellent writing and verbal communication skills.
• Good strategic and analytical thinking and ability to interpret public health and epidemiological data
• Familiarity with USAID regulations is desired