Procurement Officer (Volunteer) at Save The Slum Initiative

Position Description

We are seeking a detail-oriented, thorough and organized procurement officer (Volunteer) to identify vendors, oversee purchases, and develop new contracts for Save The Slum Initiative. In this position, s/he will play a key role in procuring high-quality and cost effective supplies for our organization by following all the laid down procurement guidelines and maintain an updated list of current and incoming inventory and will be responsible for the procurement life cycle of Save The Slum Initiative. There will also be situations where the Procurement Officer is expected to pitch in with activities out of the normal job scope.

Role Purpose

• This role will support Save The Slum Initiative to ensure procurement and supply chain activities in line with organisational and project objectives and donor’s expectation and guidelines.
• The Procurement Officer will ensure effective pipeline and inventory management to enable on time delivery at value for money of all procurement for which Save The Slum Initiative is responsible.
• S/he will lead in the procurement of project commodities and items either through direct procurement or through donor procurement agents.
• S/he will be accountable for the effectiveness of the procurement, ensuring on time delivery and no stock outs.

Dimensions of the Role

• Provides design input and update to the project team on all procurement through the procurement tracker
• Work with the project team to ensure accurate quantification from fit for purpose procurement plan annually
• Provides guidance and support to the project team all the admin assistant in the procurement team
• Performs other Logistics and procurement duties in a manner that supports the project and improves Save The Slum Initiative efficiency and effectiveness.

Accountabilities         

Procurement Management:

• Work with the project manager to ensure forecasted needs are timely and accurate and ensure reconciliation and goods are also moved to beneficiaries
• Monitor, with supervisory visits and documented spot checks, inventory storage and movement records in the warehouse which hold stock for which the project is accountable
• Investigate any losses and ensure that relevant people are held to account for such losses, and that lessons are incorporated into ongoing procurement process
• Ensure Save The Slum Initiative stock management procedures and Procurement guideline are adhered to  
• Ensure that all items for which Save The Slum Initiative is accountable for is tracked within Save The Slum Initiative tracking system
• Ensure the implementation with the project team the compliance to warehouse management processes for Save The Slum Initiative
• Develop and review the procurement plans for the project, including commodity quantification and distribution plans using correct assumptions and best practices.
• Plan, source (directly or via donor/Plan procurement process) and manage the delivery of all commodities (drugs, medical supplies and equipment etc.) where Save The Slum Initiative is responsible in line with the segregation of duties
• Ensure that all procurement is done within Save The Slum Initiative automated procurement system
• Support project distribution planning and execution to ensure all stock are received on time at distribution points, and all stock is recorded during the distribution, and reconciled
• Regularly collect, collate and analyse value for money parameters and recommend areas of efficiency gains for Save The Slum Initiative and Donor procurement
• Provide capacity building support to project staff and local partners staff on procurement, warehouse and inventory management processes, documentation and data management (including procurement, quantification- Procurement Plan, requisition and delivery processes)

Leadership:     

• Taking lead on all procurement activities, giving suggestions and innovative practices to the organisation
• Work with the management and project teams to resolve relevant outstanding audit findings to improve overall compliance with organisational and donor policies.
• Ensure that the Save The Slum Initiative procurement guideline and processes are complied with, including in relation to procurement, inventory and warehouse management, anti-fraud, anti-bribery and anti-corruption and conflicts of interest.

Note

• By submitting your Application for this position you agreed to STSI ZERO Tolerance to:
  • Fraud
  • Sexual Harassment, Exploitation, Abuse and Child Abuse
• Our employees enjoy a work culture that promotes diversity and inclusion.
• Save The Slum Initiative (STSI) provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, national origin, age, disability or genetics.
• Candidates available to start immediately are highly preferred.
• Qualified women are strongly encouraged to apply.
• Only shortlisted candidates will be contacted for an interview.