Procurement Officer at Hotel Capitol

The Procurement Officer is responsible for sourcing, purchasing, and managing the supply of goods and services required for the smooth operation of the hotel. This role ensures that all items are purchased at the best quality and price, delivered on time, and in line with the company’s standards and budget. The Procurement Officer works closely with all departments to understand their needs and maintain efficient stock levels.

Key ResponsibilitiesPurchasing & Sourcing

• Identify reliable suppliers and maintain strong vendor relationships.
• Request and compare quotations to secure the best deals for quality and value.
• Negotiate prices, payment terms, and delivery timelines.
• Ensure all purchases follow company procurement policies.

Inventory & Stock Management

• Monitor stock levels and ensure timely replenishment of supplies.
• Work with storekeeping team to maintain accurate inventory records.
• Prevent overstocking, shortages, and wastage.

Order & Documentation Management

• Prepare purchase orders and obtain proper approvals.
• Track and follow up on orders to ensure timely delivery.
• Verify and match invoices with delivery notes, purchase orders, and receipts.
• Maintain an organized database of all procurement documents.

Quality Control

• Inspect delivered goods to ensure they meet required standards.
• Report and resolve issues such as shortages, damages, or poor-quality items.

Budget & Cost Control

• Assist management in controlling purchasing costs.
• Identify cost-saving opportunities without compromising quality.
• Prepare periodic procurement reports for management review.

Vendor & Compliance Management

• Evaluate supplier performance regularly.
• Ensure compliance with company policies, safety standards, and operational requirements.
• Maintain confidentiality of pricing information and supplier contracts.

Qualifications & Requirements

• Bachelor’s degree in Procurement, Supply Chain, Business Administration, or related field (preferred but not mandatory depending on the organization).
• 1–3 years experience in procurement, preferably within the hotel or hospitality industry.
• Strong negotiation, communication, and analytical skills.
• Familiarity with inventory procedures and basic accounting principles.
• Proficiency in Microsoft Office (Excel, Word).
• High level of integrity and attention to detail.

Key Competencies

• Strong organizational and multitasking abilities
• Good decision-making and problem-solving skills
• Ability to work under pressure and meet deadlines
• Teamwork, accountability, and professionalism