LLF Procurement & Contract Management Consultant at Islamic Development Bank

The LLF Procurement & Contract Management Analyst Will

• Ensure timely procurement approvals by supporting EAs in aligning with IsDB guidelines.
• Track and review active contracts, identifying risks and compliance gaps.
• Provide support and resolve procurement & contract-related issues in LLF projects.
• Strengthen procurement governance through training and technical assistance.
• Enhance reporting and oversight of procurement & contract execution.

Key Responsibilities

• Procurement Oversight & Support to PMUs

Review And Verify Procurement Documents, Such As

• Terms of Reference (ToR)
• Request for Proposal (RfP)
• Prequalification Documents/ Bidding Documents
• Request for Quotation (RfQ)
• Evaluation Reports
• Draft Contracts
   
• Ensure procurement processes comply with IsDB procurement guidelines and LLF operational requirements.
• Identify gaps or inconsistencies in procurement files and provide corrective recommendations.
• Work with Executing Agencies (EAs) ensuring the quality of procurement documents for timely procurement approvals and avoiding project delays.
• Liaise with IsDB RH and HQ procurement teams to resolve escalated procurement challenges.

Contract Management & Compliance

• Track and monitor all active LLF project contracts in the assigned region.
• Identify high-risk contracts and flag potential compliance issues early.
• Work with EAs and IsDB country teams to address contract delays and execution challenges.
• Ensure contract variations, extensions, and amendments are in compliance with the procurement rules and processed efficiently.
• Support project teams in managing contract performance and dispute resolution.
• Procurement Risk Management & Troubleshooting
• Conduct regular procurement risk assessments for LLF projects.
• Identify bottlenecks in the procurement process, approvals and contract execution and propose solutions.
• Engage with project teams to resolve procurement-related complaints and disputes.
• Ensure LLF projects meet disbursement-linked procurement milestones to avoid fund release delays.
• Work with LLF Operations Analysts to integrate accurate procurement status updates into overall project reporting.

Capacity Building & Knowledge Sharing
 

• Hands-on support for PMUs and project staff to strengthen procurement skills.
• Develop guidelines & templates to help EAs navigate IsDB procurement processes more efficiently.
• Organize quarterly procurement & contract review meetings with LLF project teams.
• Document and share best practices & lessons learned in LLF procurement & contract management.

Reporting & Coordination

• Prepare and submit monthly procurement status reports to LLF HQ & Regional Hub Head and the RPO.
• Maintain a procurement & contract tracking report for all LLF projects in the assigned region.
• Ensure LLF-funded projects are compliant with IsDB procurement policies at all stages.
• Support documenting procurement success stories and efficiency improvements.
• Reporting Lines & Coordination Structure

Role

The LLF Procurement & Contract Management Analyst will be embedded within the IsDB Regional Hub, ensuring close engagement with project teams and executing agencies. The role will have dual reporting lines:

• Primary Reporting to: LLFMU (HQ) for strategic oversight and procurement governance.
• Secondary Reporting to: Regional Hub Manager (IsDB) and Regional Procurement Officer for day-to-day coordination with country teams and project stakeholders.

The LLF Procurement & Contract Management Analyst will work closely with:

• Project Management Units (PMUs) & Executing Agencies (EAs)
• LLF Operations Analysts (Regional Hubs)
• IsDB RH Teams
• IsDB Procurement & Finance Teams
• LLFMU

Required Qualifications & Experience

• Bachelor’s degree in Engineering, Business, Economics, Project Management, or related field (Master’s degree preferred).
• 5+ years of experience in public procurement, contract management, and development finance. Experience in multilateral institutions is advantageous.

Technical Skills & Languages

• Procurement & contract management
• IsDB or MDB procurement policies
• Project risk assessment
• Disbursement tracking
• Project management