Procurement Officer at Layelle Africa

Key Responsibilities

Procurement & Vendor Sourcing

• Source quotations from vendors and suppliers for required materials, equipment, and services.
• Compare vendor quotations to ensure competitive pricing and value for money.
• Support the selection of reliable suppliers based on price, quality, and delivery timelines.

Purchase Order & Documentation

• Prepare and process purchase orders in line with company procurement procedures.
• Maintain accurate procurement records including quotations, purchase orders, invoices, and supplier details.
• Ensure proper documentation and filing of procurement transactions.

Vendor Coordination

• Communicate with vendors to confirm order details, pricing, and delivery schedules.
• Follow up with suppliers to ensure timely delivery of goods and services.
• Address issues related to order delays, incorrect deliveries, or damaged materials.

Delivery & Inventory Coordination

• Coordinate with store and project teams to verify materials received from suppliers.
• Ensure delivery notes and invoices are properly documented and verified.
• Support tracking of inventory levels and notify management of items that need replenishment.

Cost Control & Compliance

• Ensure procurement activities comply with company procurement policies and procedures.
• Assist in monitoring purchasing costs to ensure adherence to approved budgets.
• Support internal audits by providing procurement documentation when required.

Key Requirements

Education

• Bachelor’s Degree or HND in Procurement, Supply Chain Management, Business Administration, or related field.
• Professional certification in Procurement or Supply Chain (CIPS, CPSM, etc.) is an added advantage.

Experience

• 2 – 4 years experience in procurement or purchasing.
• Experience working in construction, engineering, logistics, or real estate sector will be an added advantage.

Skills & Competencies

• Good negotiation and vendor coordination skills
• Strong attention to detail and documentation skills
• Good communication and interpersonal skills
• Ability to compare quotations and analyze pricing
• Strong organizational and follow-up skills
• Proficiency in Microsoft Excel and Microsoft Office tools

Key Performance Indicators (KPIs)

• Timeliness of procurement and order processing
• Accuracy of procurement documentation
• Vendor delivery timelines and reliability
• Cost savings from vendor quotation comparisons
• Proper record keeping and compliance with procurement procedures

Preferred Qualities

• Ability to work under pressure and meet deadlines
• High level of integrity and accountability
• Ability to work collaboratively with internal teams and suppliers