Executive Assistant at First Excelsia

Our client, a training and capacity-building consultancy, is seeking an experienced  Male Executive Assistant to provide high-level administrative and operational support to the Managing Director/Lead Consultant. The ideal candidate should be proactive, highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage the Managing Director’s calendar, emails, and task lists.
• Prepare and format documents, reports, proposals, and presentations using Microsoft Word, Excel, and PowerPoint.
• Maintain digital and physical filing systems for easy information retrieval.
• Conduct research and prepare briefing notes and summaries to support decision-making.
• Coordinate meetings, workshops, and training sessions, including agendas and meeting minutes.
• Serve as the primary liaison between the Managing Director, clients, partners, and internal teams.
• Draft professional emails, letters, and other communication materials.
• Track project timelines, deliverables, and follow-up actions.
• Support the planning and execution of training programs, consulting projects, and client engagements.
• Arrange local and international travel, including flights, accommodation, and itineraries.

Requirements

• BSc/HND in Business Administration or related field.
• Minimum of 2 years’ experience as an Executive Assistant or in a similar role.
• Strong proficiency in Microsoft PowerPoint, Word, and Excel.
• Excellent communication, organization, and time-management skills.
• Ability to work independently, manage confidential information, and handle multiple priorities.
• Experience in training, consulting, or professional services is an added advantage.

Person Specificati

• Professional and discreet
• Proactive and resourceful
• Detail-oriented with strong follow-through
• Calm under pressure and adaptable
• Strong problem-solving ability with a client-focused mindset