Office Assistant at Hodskey Consultants Limited

Job Purpose

To provide dependable general office and practical support, maintain an orderly work environment and assist with routine administrative tasks, errands and training-event preparation.

Key Duties and Responsibilities

• Keep office areas, reception, meeting rooms and shared workspaces clean, tidy and presentable, in line with assigned duties and available cleaning arrangements.
• Set up meeting and training rooms, including chairs, tables, stationery, refreshments and approved materials.
• Welcome visitors courteously and direct them to the appropriate person without disclosing confidential information.
• Assist with photocopying, printing, scanning, binding, collating and basic document preparation as instructed.
• Deliver and collect letters, documents, parcels and supplies and obtain acknowledgements where required.
• Run approved errands and collect office supplies or items against appropriate instructions and receipts.
• Monitor basic consumables such as stationery and drinking water and report shortages to the supervisor.
• Assist with loading, arranging and returning training materials, banners, equipment and supplies while observing safe manual-handling practices.
• Report faulty equipment, damage, maintenance needs, hazards and missing items promptly.
• Support simple filing, sorting and movement of documents without accessing or sharing confidential information beyond assigned duties.
• Use office equipment carefully and follow instructions for printers, scanners and other shared devices.
• Assist with preparing the office and venue before visitors, meetings, workshops and training sessions.
• Maintain punctuality, a professional appearance and respectful conduct with staff, clients and suppliers.
• Protect keys, access cards, company property and documents entrusted to the role.
• Follow health, safety, security and waste-disposal instructions.
• Complete assigned task checklists and report when tasks are finished or when instructions are unclear.