Human Resource / Recruitment Specialist at Digital Marketing Skill Institute

Location: Ikoyi, Lagos

Job Description

• The Human Resources Executive Assistant is responsible for a variety of duties and responsibilities in support of the MD/CEO providing technical and administrative support related to a variety of Operational and Human resources duties to foster success for the organisation.
• In addition to general administrative work, you will be in charge of scheduling meetings, taking minutes during sessions, maintaining databases and producing reports or presentations for their executive leadership.
• Human Resources / Executive Assistant generally ensure the smooth running of the office, working both on a one-to-one basis with the executives, but also on a wider basis with internal colleagues and external clients.
• You will perform duties like posting job ads, updating the HR database and processing employees requests.
• You will also be required to create presentations and produce management-level reports.
• If you are passionate about Management and HR policies and procedures and want to help create a nourishing workplace, this position is for you.
• Ultimately, you will gain HR and Management experience in a fast-paced work environment by supporting and improving all HR functions.
• The position is highly visible and requires someone with a high degree of maturity (not maturity by age).

Duties and Responsibilities of the job
Your duties will include but are not limited to the following:

• Acting as the point of contact between the MD/CEO and internal colleagues and clients.
• Organising meetings and taking minutes during meetings.
• Taking dictation and minutes and writing them up subsequently.
• Producing reports, presentations and other management-level reports.
• Maintaining the current filing and database system, and looking for ways to improve current systems.
• Maintaining employee records (soft and hard copies).
• Updating HR databases (e.g. new hires, vacation and sick leaves).
• Prepare paperwork for HR policies and procedures.
• Process employees’ requests and provide relevant information.
• Coordinate HR projects, meetings and training seminars.
• Manage the department’s telephone and address queries accordingly.
• Prepare reports and presentations for internal and external communications.
• Provide orientations for new employees by sharing onboarding packages and explaining company policies.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Composing correspondence, and drafting new contracts
• Facilitate daily administrative and other duties as assigned.

Job Qualifications and Requirements

• A Degree in Human Resources or a relevant field.
• 2 - 4 years of work experience.
• You will be dealing with both internal colleagues and clients on behalf of the management team.
• You are also expected to display the following traits:
  • Ability to multitask and prioritise tasks.
  • Excellent time management skills.
  • Well-developed organisational skills.
  • Attention to detail.
  • Great verbal and written communication skills.
  • Professional discretion - the ability to handle sensitive information confidentially.
  • Proven work experience as an HR administrative assistant or HR administrator.
  • Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Knowledge of labour legislation.
  • Excellent organisational and time-management skills.
  • Teamwork skills.

Our Pay and Benefits

• We offer a base salary of N100,000 and plus a full benefits package including:
• Great Health Insurance.
• Personal development Reimbursement.
• N120,000 Annual CUG Call Credit and Internet Allowance.
• Flexible Remote Working.
• Free Daily Lunch While At the Office.
• Up to N200,000 Accommodation Allowance.
• 2 Weeks Paid Time Off.
• All Expense Paid Team Bonding Retreat.
• Pension Scheme.
• Equipment Purchase
• All perks and benefits are subjected to employee terms and conditions and company policy.