Human Resource Assistant at Goonite Hygiene

Responsibilities

• Prepares monthly staff salary advice for factory employees incorporating all necessary entries, deductions (loan deductions, salary advance, ARs etc) and special payments where applicable.
• Implements effective and fast recruitment processes within short possible time frame
• Ensure cleanliness and maintenance of the facilities, and equipment to ensure smooth business operations in Goonite.
• Ensures smooth and complete execution of the Onboarding Plan for all employees
• Ensures new employees have a clear Job Description and probationary KPI’s upon completion of the onboarding plan.
• Conduct Reference Checks and Guarantor Checks at the required stages
• Maintenance of pre-defined vendors; negotiating and updating annual contracts; providing supporting documents and approvals; cost optimization according to the budget.
• Ensures proper negotiation of contracts with Vendors and complete execution of jobs to achieve cost effective results.
• Manage refuse disposal services and ensure timely services for a safe environment.
• Ensure all required documentations for the staff files are obtained on staff’s resumption. Flag incomplete documentation immediately.
• Maintain and update information in staff files to ensure all files must be updated at every point in time (Job Description, memos, salary increment, promotions, exit/severance documents, resignation/termination letters etc
• Execute the disciplinary process in conjunction with the HR Manager. Issues Queries, Warnings, Suspension Memos or termination letters promptly, as agreed, and ensures proper documentation.
• Continually educate employees on approved processes and ensure compliance with the processes.
• Responsible to monitor staff attendance and punctuality; monitor reports on staff absenteeism and lateness and highlight issues as necessary.
• Ensure enrollment of new employee on the Time and Attendance Machine.
• Ensure all Employee Leave types and applications (Annual, Sick, Maternity/Paternity, Compassionate etc.) follow laid down procedure, with proper documentations and approvals.