Front Desk / Administrative Officer at Bible Davids Ministries

Role Overview

The Front Desk / Administrative Officer is responsible for managing front office operations, receiving visitors and communications, and providing comprehensive administrative support to ensure the efficient functioning of the Alignment Command Center.

This role requires a high level of professionalism, organization, discretion, and communication skills. The ideal candidate is warm, detail-oriented, and capable of handling multiple administrative tasks in a fast-paced, high-level ministry environment.

Key Responsibilities

• Serve as the first point of contact for visitors, guests, and callers, ensuring a professional and welcoming experience
• Manage incoming calls, emails, and general inquiries, directing them appropriately
• Maintain reception area cleanliness, order, and professionalism at all times
• Schedule and coordinate meetings, appointments, and internal bookings
• Provide administrative support to various departments as needed
• Maintain accurate records, filing systems, and office documentation
• Assist in managing office supplies, inventory, and procurement requests
• Support internal communication between departments and leadership
• Handle sensitive and confidential information with discretion
• Coordinate visitor access, security protocols, and guest registration
• Assist with basic reporting and administrative data entry tasks
• Ensure smooth day-to-day operational flow within the command center

Qualifications & Requirements

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field (preferred)
• Minimum of 2–4 years of experience in a front desk, receptionist, or administrative role
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Professional appearance and demeanor
• Proficiency in Microsoft Office Suite and basic administrative software
• Ability to work in a fast-paced, structured environment
• Strong attention to detail and problem-solving skills
• High level of integrity, discretion, and professionalism
• Experience in a ministry, NGO, or corporate administrative environment is an advantage
• Personal alignment with the mission, values, and spiritual foundation of Bible Davids Ministries is essential