Office Assistant at Whip Smart Service Providers Limited

Working Days: Monday – Friday
Salary: N80,000

Job Summary

We are seeking a reliable, organized, and proactive Office Assistant to provide administrative and operational support to ensure the smooth day-to-day running of the office. The ideal candidate will assist with office errands, maintain office organization, support staff with routine tasks, and perform general administrative duties.

Key Responsibilities

• Run official errands to banks, government agencies, vendors, clients, and other designated locations.
• Receive and distribute incoming documents, parcels, and correspondence.
• Assist with filing, photocopying, scanning, printing, and organizing office documents.
• Maintain proper filing systems for both physical and electronic records.
• Ensure the office is clean, organized, and adequately stocked with supplies.
• Monitor office inventory and notify management when supplies need replenishment.
• Support HR and administrative staff with day-to-day office operations.
• Prepare meeting rooms and provide support during meetings when required.
• Assist in coordinating deliveries and dispatching documents.
• Welcome visitors and direct them appropriately.
• Handle basic record keeping and data entry tasks.
• Support staff with other administrative and operational duties as assigned.
• Ensure confidentiality when handling company documents and information.

Requirements

• Minimum of SSCE qualification.
• 1 year of experience in an administrative or office support role is an added advantage.
• Good communication and interpersonal skills.
• Basic knowledge of Microsoft Office (Word, Excel, and Outlook).
• Strong organizational and time management skills.
• Ability to multitask and work with minimal supervision.
• Honest, trustworthy, and dependable.
• Physically fit and willing to carry out outdoor errands.

Required Skills

• Organization and attention to detail
• Time management
• Communication skills
• Teamwork
• Problem-solving ability
• Integrity and professionalism
• Basic computer literacy
• Ability to prioritize tasks