Executive Assistant to the Group HR/ HR Officer at Nicole Sinclair Consulting

Our client is a prominent Pan-African conglomerate with over 60 years of multi-sector expertise in more than 20 African countries.

We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide dedicated support to the Global Head of Human Resources (GHHR). This pivotal role requires an individual who can effectively balance high-level executive support with active involvement in HR operations and projects.

Leave Schedule and Administration

• Maintain and monitor leave schedules and records for the GHHR office.
• Ensure compliance with company leave policies and timely approvals.

Calendar Management

• Oversee and manage the GHHR’s calendar, scheduling meetings, interviews, and appointments with internal and external stakeholders.

Travel Coordination

• Plan, coordinate, and book complex travel arrangements including flights, accommodation, transportation, and visas, ensuring cost-effectiveness and compliance with company policies.

Employee Engagement

• Assist in the design and execution of employee engagement initiatives to foster a positive and productive work environment.

Meeting Management and Documentation

• Prepare agendas, take detailed minutes during meetings, and ensure timely distribution of action points and follow-ups.

HR and Events Management

• Provide logistical and administrative support for HR and management events, including planning, coordination, invitations, and follow-ups.

Meeting Management and Documentation

• Prepare agendas, take detailed minutes during meetings, and ensure timely distribution of action points and follow-ups.

Interview Scheduling and Coordination

• Manage the interview process, scheduling candidate interviews, coordinating panel availability, and ensuring all materials are prepared.

Contract Administration       

• Draft, review, and manage employment agreements, consultancy contracts, vendor agreements, and other business-related contracts in collaboration with relevant departments.

Employee Relations and Support

• Act as a first point of contact for employee inquiries regarding benefits, leaves, disciplinary procedures, and other HR matters.

Qualification

• Bachelor’s degree or equivalent qualification in Business Administration, Human Resources, Communications, or related field preferred.
• Proven experience (typically 3+ years) in an Executive Assistant or similar administrative support role, ideally supporting senior executives.
• Exposure to Human Resources functions and processes preferred.
• Experience managing complex calendars, travel arrangements, and meeting logistics.
• Demonstrated event planning and coordination experience.
• Experience working in startup or fast-growing companies is an advantage.
• High emotional intelligence with the ability to handle sensitive information discreetly.
• Ability to adapt to a fast-paced, dynamic work environment.
• Willingness and ability to travel domestically and internationally as required.

Skills

• Technical proficiency
• Research and analytical skills
• Communication skills
• Creativity and innovation
• Organizational skills