Executive Assistant at Kursi Trades Services

Key Responsibilities

Administrative & General Office Management

• Manage and optimize the Chairman’s calendar to ensure effective prioritization and avoid conflict of schedules.
• Answer calls, reply/screen emails, and manage in-person appointments.
• Act proactively and flag issues that require Executive attention.

Communication & Correspondence

• Manage communication and correspondence as directed.
• Prepare meeting notes, executive summaries, speeches, and talking points as advised.

Meetings, Travel & Logistics

• Coordinate personal meetings of the Chairman as directed.
• Manage domestic and international travel itineraries, and logistics.
• Ensure that the Chairman is fully briefed and prepared for all engagements.

Discretion & Confidentiality

• Maintain discretion and confidentiality in the handling of information and documents.
• Maintain secure digital and physical filing systems.

Research & Projects Support

• Conduct research and analysis to support executive decision-making.
• Prepare project presentation deck as advised.
• Track special projects and executive directives for implementation.

Technology & Operational Efficiency

• Leverage digital tools, automation, and AI-enabled solutions to enhance productivity.
• Manage documentation, approvals, expense tracking, and administrative workflows.
• Utilize continuous improvement processes and systems to manage the Chairman/CEO’s office.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Communications, or a related field (Master’s degree is an advantage).
• Minimum of 5 years’ experience providing executive-level support to senior leaders, founders, or chairmen.
• Proven experience handling confidential information and high-level stakeholder engagement.
• Strong IT proficiency with Microsoft Office Suite, Google Workspace, virtual meeting platforms, and project management tools.
• Excellent written and verbal communication skills.
• Willingness to work flexible hours and travel as required.

Personal Attributes

• Intelligent, professional, and dependable.
• High emotional intelligence, sound judgment, and strong ethical standards.
• Proactive, discreet, and solutions oriented.
• Confident in high-pressure and high-visibility environments.
• Able to work independently while collaborating effectively across teams.