Commercial and Contracts Manager at Tokiye Integrated Medical Services

Role Summary 

• The Commercial and Contracts Manager is responsible for managing all commercial, contractual, and financial aspects of construction projects from tender stage through project execution and close-out.
• The role ensures contracts are administered effectively, commercial risks are managed, costs are controlled, and the organization’s commercial interests are protected in line with contractual obligations and project objectives.

 Key Responsibilities 
Commercial Management:

• Lead commercial management of construction projects, ensuring profitability and cost control.
• Prepare, review, and manage project budgets, forecasts, and cost reports.
• Monitor project cash flow and ensure timely valuation, certification, and invoicing.
• Manage variations, claims, and change orders in accordance with contract terms.

Contracts Administration:

• Draft, review, negotiate, and administer construction contracts, subcontracts, and consultancy agreements.
• Ensure compliance with contract conditions (e.g., FIDIC, NEC, bespoke contracts).
• Provide contractual advice to project and site teams.
• Manage contractual correspondence, notices, and records.

Tendering and Procurement Support:

• Support pre-contract activities including tender evaluation, commercial clarifications, and contract award.
• Prepare and review commercial inputs for bids and proposals.
• Ensure subcontract and supplier agreements align with main contract obligations.

Claims and Dispute Management:

• Identify, prepare, and manage contractual claims, extensions of time (EOTs), and loss and expense claims.
• Support dispute avoidance and resolution, including negotiations and mediation.
• Liaise with legal advisors where disputes escalate.

Risk Management:

• Identify commercial and contractual risks and develop mitigation strategies.
• Ensure risk registers are maintained and updated throughout the project lifecycle.

Stakeholder Coordination:

• Liaise with clients, consultants, subcontractors, and internal teams on commercial and contractual matters.
• Support project managers and site teams in understanding contractual obligations.

Compliance and Governance:

• Ensure commercial activities comply with company policies, statutory requirements, and ethical standards.
• Support audits by providing accurate commercial and contract documentation.

Reporting:

• Prepare regular commercial and contractual reports for senior management.
• Provide early warning of commercial risks and opportunities.

Qualifications and Experience 

• Bachelor’s degree in Quantity Surveying, Construction Management, Engineering, or a related discipline.
• Minimum of 12 years’ experience in commercial and contracts management within the construction industry.
• Professional membership (e.g., RICS, CIOB, NIQS, COREN, or equivalent) is an advantage.
• Strong experience administering standard construction contracts (e.g., FIDIC, NEC).

Skills and Competencies:

• Strong commercial acumen and contract administration expertise.
• In-depth knowledge of construction law and contractual frameworks.
• Excellent negotiation and stakeholder management skills.
• Strong analytical, reporting, and financial management abilities.
• High attention to detail and strong risk management capability.