Head of Office at Search For Common Ground’s International

Location: Maiduguri, Borno

Position Summary

• We are looking for a Head of Office for our North East program currently covering Borno and Adamawa states. Based in Maiduguri, with frequent travel to Yola and other field offices, the position will be responsible for all aspects of programmatic, financial and administrative coordination and leadership of the office and various programs.
• Principle tasks will be to oversee the entire North East regional program portfolio, determine appropriate implementing mechanisms to achieve projects’ strategic goals, serve as the primary program liaison for donors, partners and stakeholders in the region, oversee regional-level planning and budgeting, and reporting/evaluations, ensuring compliance with management and financial procedures and overseeing and managing security of teams and organizational assets.
•  The position will report to the Country Director, and work closely with the West Africa Regional Program Manager. Working language for this position is English. The Head of Office is a Senior level position and is a members of Search Nigeria’s Leadership and Management Team (LMT).

Key Responsibilities
Roles and responsibilities include:

Representation:

• Represent SFCG at the regional level with partners, donors, local and international organizations, and government authorities and ensure SFCG activities are visible. In accordance with SFCG advocacy policy, advocate for common ground solutions to various conflict situations in the region;
• Represent SFCG in strategic meetings, conferences, forums and other public events and contribute towards consolidating and raising the profile of SFCG;
• Develop and strengthen relationships with local organizations and networks and establish national and regional strategic relations and alliances with partners and civil society working in common cause with SFCG objectives; and
• Promote SFCG's organizational identity and capacity to all stakeholders and partners in the North East and ensure SFCG remains relevant to the changing needs of the people who most need it.  

Program development and Management:

• Ensure a conscious program approach in line with the “Common Ground” principles;
• Provide leadership and oversight to program staff charged with implementing programs;
• Manage the field-based SFCG operations staff and program staff;
• Contribute creative ideas for program development and provide inputs for technical and financial proposals to local and international donors ;
• Provide content material to the Communications Team for updating the websites, as well as for quarterly program updates, newsletters, and other SFCG literature;
• Lead in the development of the North East program, providing sound methodological and technical support to ensure use of participatory methodologies, human rights and social exclusion framework as per the organizational thematic alignment and programming approach;
• Coordinate the program participatory annual planning and budgeting as per organizational guidelines;
• Promote a participatory approach in programming work and create space in the structure for staff participation and involvement in decision making;
• Oversee and coordinate the program portfolio to ensure the highest level of project quality and accountability, while fostering continuity through building local capacity and developing innovative program interventions;
• Lead the development, implementation and monitoring of research and advocacy plan on issues of relevance in the North East aligned with SFCG’s global programmatic and policy priorities;
• Participate in national and international campaigns in line with the advocacy plan and other relevant opportunities;
• Facilitate trainings, researches, and learning of cross-cutting relevance to programs;
• Ensure that participatory systems and processes for monitoring activities, results and impact assessment at program level are in place and involves the team and partners;
• Provide continuous monitoring and support to field offices and existing projects, coordinate program reviews, evaluations, and follow up implementation of evaluation findings in close collaboration with the Design, Monitoring and Evaluation (DM&E) Manager, Program Managers and Coordinators;
• Coordinate the production of timely and quality program reports in line with SFCG and donor requirements;
• Support monitoring and evaluation work in collaboration with SFCG’s DM&E Manager;
• Verify and analyze work-plans, progress reports, final reports and other data for clarity, consistency and completeness; and
• Ensure close monitoring of the political and security environment and develop contingency plan for the office.

Donor Funding and Grants Management:

• Keep abreast of the trends within the donor environment in the Country and Internationally;
• Undertake diversified local and international fundraising initiatives to strengthen program funding and sustainability;
• Coordinate the production of good quality funding proposals and respond to call for proposal;
• Facilitate donor visits, donor meetings, round table discussions and evaluations as necessary; and
• Be aware of all donors conditionality in the North East programs and monitor adherence to donors conditionality

Financial management:

• Provide oversight to all finance and administrative services in the North East in close coordination with the Director of Finance and Administration;
• Ensure effective implementation and compliance with the overall finance and guidance manual and compliance with procedures required by grant or contract agreements;
• Ensure that the Project Managers and Coordinator carry out monthly budget versus expenditures analysis, make budget projections and keep up with the targeted burn rates;
• Oversee and verify the Monthly Financial Report (MFR) from the North east program;
• Ensure that adequate internal control mechanisms are in place; and
• Supervise monthly financial reports according to SFCG procedures.

Human Resources Management and Organizational Development:

• Provide leadership support to North East region staff and promote best practices in human resources management;
• Ensure compliance with Nigerian law and SFCG procedures in admin and operations;
• Provide leadership support for adequate implementation of the performance management system including performance objectives and planning, review, appraisal and staff development; and
• Provide Coaching and Counseling advice to staff when necessary and lead initiatives to develop staff capacity

Information, Communication and Learning:

• Ensure that all programs in the North East are maintaining a coordinated and agreed information exchange both internally and in its dealing with external parties;
• Ensure that all communication infrastructures are set up in the programme and smooth information flow is maintained; and
• Ensure that experiences, context updates and lessons learnt are documented and shared across the organization

Leadership:

• Attend the regular LMT meetings and contribute to the discussions around overall strategy and direction of the country program and the organization;
• Be part of the management and leadership decision making around programmatic and operational issues.

Accountability:

• Supervision: Works independently under the supervision of the Country Director and within approved strategy and policy guidelines;
• Decision Making: Has full responsibility of decisions at the North East in line with approved policy;
• Responsibility over Staff: All North East staff

Qualifications
You meet the following qualifications:

Education:

• Minimum Master’s degree in Social Sciences/Development Studies, Conflict Management, Strategic/Programme Management, Management Studies or other related discipline
• Additional extensive training in at least one of the areas of SFCG thematic work- Peacebuilding, conflict transformation and resolution;

Experience:

• At least six years of work experience, preferably in conflict sensitivity, protection, development, or communications; Experience in working in humanitarian context will be an advantage.
• At least five years’ experience managing a team of local staff in a conflict or humanitarian contexts, preferably in Africa. Cross-cultural experience and sensitivity, and experience living and working in developing countries; Prior experience working in Nigeria will be an advantage.

Behavioral Competencies:

• Strong background in overseeing budget and financial management;
• Demonstrated ability of raising the profile of an organization, strategically networking with government agencies, donors and other international agencies, and using the media as appropriate;
• Experience living and working in unstable environments;
• Demonstrated ability to undertake high-level representation and advocacy;
• Excellent coordination, communication and networking skills;
• Strong report writing, fundraising and proposal writing skills;
• Ability to work with people at all levels, ranging from high-level officials to community leaders;
• Proficiency in Microsoft Office, especially Microsoft Excel
• Professional-level competency in French and English, both orally and in writing.
• Ability to prioritize and meet deadlines.
• Willingness to regularly travel on short notice around the country