Personal Assistant to MD/CEO at Infrastructure Bank Plc

Job Summary

• This position requires a candidate with strong interpersonal skills, independent judgment, utmost professionalism and ability to balance both strategic and tactical actions.
• The successful candidate must have an excellent verbal and written communication skill and the ability to work professionally with the MD/ CEO and all levels of Executive/Senior Management Staff and Client.
• This position is a career opportunity for someone with extensive experience and a proven ability to operate effectively within an independent a strategic.

General Duties and Responsibilities

• The PA will ensure that the MD/CEO has an excellent administrative support that will enable the MD/ CEO focus on Business Development and other High-Level Management Issues.
• The person must be an excellent and proactive organizer endowed with multitasking capability and versatility to work in a dynamic environment and must be able to work well under pressure to meet tight deadlines.
• Prepare, modify, and publish presentations and other communications using Word, Excel and PowerPoint. 
• Research and book both domestic and international travel arrangements.   Prepare all related expense reports to the required department.
• Coordinate all aspects of the MD/ CEO’s schedule, maintaining Outlook calendars and contacts lists as requested.
• Have the ability to exercise critical and independent judgment when it comes to the MD/ CEO’s calendar and time management.
• Prepare and organize pre-meeting and post-meeting materials and reports as needed.
• Facilitate conference calls and web-based meetings ensuring communication with participants in terms of scheduling.
• Promptly and efficiently answer phones, screening access and taking messages for the MD/ CEO as appropriate.
• As directed by the MD/ CEO, open and review mails, prepare responses to verbal and written correspondence including routine inquiries.
• Maintain the calendar of all departmental and Executive meetings and calls, and take minutes as directed.
• Candidate must possess detailed attention to varying time zones, as well as coordinating same with personal calendars of the MD/ CEO.

General Knowledge and Skills:

• Excellent verbal and written communication skills including the ability to communicate with all levels of Executives/ Senior Management Staff and Clients.
• Experience in planning meetings and coordinating travel.
• The ability to navigate web and email at high competency knowledge.
• Advanced desktop calendar management program experience.
• Ability to work in an organized and disciplined manner.
• Enthusiastic, self-motivated, effective under pressure and willing to take risks.
• Works well individually.
• Ability to multi-task.
• Solid listening and ability to identify gaps in logic.

Qualifications

• A Bachelor's degree in Business Administration, Management or a related discipline.
• Minimum of 6 - 10 year in the administrative environment and a minimum of 4 years working experience at the related field.
• MBA or an additional qualification in Management is preferred
• Expert level Knowledge in Windows Desktop Computer Applications e.g. Word, Excel, PowerPoint e.t.c