HR / Admin Officer at Autopointe Quickfit

Role / Responsibility

• Manage office equipment and infrastructure to ensure a well-running office
• Responsible for the overall running of the admin operation
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Develop job descriptions for current/new positions
• Organize a filing system for important and confidential company documents
• Maintain a company calendar and schedule appointments
• Recommend and execute annual staff development plan
• Carry out mini purchases of office provisions, stationery, Toiletries and distribution to Staff.
• Book meeting rooms as required
• Monitor and record employee time sheets and leave requests
• Provide coaching and training to direct staffs on HR & Admin functions
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Establish and maintain relations with government, labor union and other related personnel stakeholders
• Plan and facilitating HR activities in the team: contract, recruitment, employee relation
• Assist the progress of job planning and performance management
• Assist HR /AO in all human resources and admin related functions.
• Carry out clerical works in the department effectively.
• Liaise and negotiate with Vendors in the absence of HR & AO
• Liaise with other departments on Staff matters and administration
• Update & Generate reports on: Payslip, HR monthly report, Attendance, Purchases, Maintenance (Vehilcles & Facilities, Staff Overtime, Toiletries distribution, Departmental monthly provisions. Loan, Pension, Medical bills)
• Any other duties assigned by the Human Resources & Admin. Manager
• Other related assignments task as may be assigned by management.

Requirements

• B.Sc. / HND / OND in any relevant discipline
• At least 1 year experience working as HR or administrative officer
• Skillful in interpersonal, time management, communication, and problem-solving skills
• Able to work under pressure and deadline
• Fluency in English (Verbal and written)