Team Head. Human Resources at People Performance Improvement Solutions Limited (PPIS Consulting)

Details:

• Maintain record of personnel-related data for payroll, contact, leaves, and turnover rates in both paper and computer databases to ensure all employment requirements are met
• Manage the human resources budget preparation for the Company, and review human resources plans.
• Prepare HR documents
• Revise company policies
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Create regular reports and presentations on HR issues
• Answer  and resolve employees queries about HR-related issues.
• Assist the accountant  by providing relevant employee information (e.g. leaves of absence, penalties, sick days and work schedules)
• Redirect human resources related calls or distribute correspondence to the appropriate person of the team
• Schedule meetings, interviews, and human resources events, and maintain the team agenda
• Produce and submit reports on general human resources activity
• Responsible for overall centralized HR admin function
• Ensure organization policies and  procedures are followed
• Support other functions as assigned.

Recruitment and Retention

• Develop and oversee a recruitment process.
• Facilitate job analysis and update job descriptions
• Administer letters of appointment/ disengagement to staff
• Manages the human resources department to work with outside employment agencies to fill vacant positions.
• Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
• Manage the new employee orientation to foster positive attitudes towards strategic goals.

Compliance and Record Keeping

• Update the  project report daily, weekly, monthly and follow up with other units to provide their inputs on the report.
• Provide various analytical reports to management on business performance relating to human resource.
• Maintain the leave management system
• Annually review the Personnel Handbook recommending amendments needed due to changes in local conditions or labour laws.

Compensation and Benefits

• Coordinate with Finance Manager in the preparation of monthly Payroll.
• Review employee final payments for accuracy and compliance with labour laws.
• Ensure staff are registered under the pension and medical scheme and TAX payment
• Advise on monthly pay schedule and other benefits
• Administer health and welfare plans, including enrollments, changes, and terminations
• Maintaining records related to grievances, performance reviews, and disciplinary actions
• Maintains employees medical & insurance processes
• Facilitating resolutions to any payroll errors
• Administer all employee benefit programs with conjunction with the Finance department.

Training and Development and Performance Maintenance

• Evaluate the need for employee training and development and make recommendations.
• Oversee the coordination and implementation of annual performance reviews.

Employee Relations

Work with senior management to resolve employee relations issues pragmatically.
Investigate employee relations issues and work to ensure human resources related decisions are consistent and fair.

Administration Functions

• Ensure smooth running of all administrative functions in the office.
• Provide administrative assistance by responding internal and external HR-related inquiries or requests
• Maintaining a safe , clean and secure work environment
• Management of Leave database
• Management of Time & Attendance systems
• Maintaining Employee Files.
• Ensure timely invoicing and collection of sheet
• Arrange and supervise all travel and hotel arrangements for staff and visitors, including visas and work permits as applicable and process expense forms
• Order and maintain stationery, toiletries and equipment supplies
• Determine necessary space, equipment, supplies and support systems to ensure effective functioning of unit/department.
• Manage the organization’s premises, cleaning and  security
• Provide administrative support to all other departments
• Provide administrative assistance by responding internal and external HR-related inquiries or requests
• Provides supplies by identifying needs for team members to effectively carry out their task.

Required skills and personality traits:

• Work experience as a senior HR
• Experience in designing  and reviewing HR policies and procedures
• Good knowledge of Nigeria Labour law
• Leadership abilities
• Great interpersonal and communication skills
• BSc in Human Resources Management or equivalent. MSc is a plus
• Computer literate
• Membership of CIPM will be an advantage