Job Vacancies at Atlantic Hall Schools

As Administrative Manager, you will facilitate the achievement of the School’s strategic and operational objectives by ensuring the provision of timely and qualitative administrative and support services concerning teaching and learning and the boarding life of students, maintain and safeguard the School’s physical assets and provide overall leadership and oversight over the school’s support services.

QUALIFICATION, EXPERIENCE, SKILLS AND COMPETENCIES

• First degree or its equivalent in any discipline, preferably in the Social Sciences
• Minimum of ten (10) years relevant experience of which at least four (4) must have been at a management level
• Extensive knowledge of the principles, practices and techniques of general administration
• Excellent IT and project management skills
• Excellent team player; be able to work collaboratively with both teaching and non-teaching management colleagues
• Strong leadership and management skills; effectively formulate and implement key objectives and ensure the day to day operational efficiency of the school
• Good understanding of the operations of an educational institution
• Good knowledge of leading practices in facilities management and procurement
• Detailed oriented, sound organization and time management skills
• Excellent inter-personal and communication skills
• Good problem analysis and crisis management skills
• Good coaching, negotiation and influencing skills
• Ability to manage multiple priorities
• High sense of responsibility, accountability and dependability
• High integrity and ethical standards

KEY RESPONSIBILITIES

Operational

• Coordinate all general administration functions in the School and ensure provision of efficient and effective services to support core operations
• Quality assure all areas of administration assessing areas for improvement and ensuring integrity of all areas of school operation whilst ensuring that successful outcomes are delivered in operation and project areas
• Oversee the activities of the procurement function ensuring the School’s interest is protected and that quality items are provided at reasonable prices;
• Ensure transparent and objective vendor selection and evaluation process, including maintenance of a comprehensive supplier/ vendor database
• Monitor the activities of vendors to ensure adherence to Service Level Agreements (SLAs)
• Identification, monitoring and purchase of fixed assets
• Ensure proper maintenance of all School facilities, organize, direct and supervise projects and assume accountability for all completed projects

Health and Safety

• Ensure relevant health and safety regulations are adhered to
• Act as the school’s Health and safety coordinator
• Schedule and monitor fire drills once every half term
• Maintain the health and safety log book for the school
• Liaise and maintain relationship with the Fire service and the school safety consultant
• Monitor and ensure whole school compliance with the school’s health and safety policy
• Monitor and ensure the availability and maintenance of all safety equipment
• Schedule and oversee the monthly safety assessment/inspection of the school

General

• Continually review and assess the effectiveness and efficiency of the department’s policies, procedures and processes and identify improvement opportunities
• Coordinate periodic internal customer satisfaction surveys to identify service improvement areas across the school
• Manage the human and material resources of the department for optimal performance and enhanced output
• Prepare the department’s annual budget and monitor its implementation
• Review and authorize key expenditures/transactions of the department in line with approved departmental budget and the School’s manual of authority
• Provide overall guidance, leadership support and direction to subordinates
• Assign responsibilities to subordinates and monitor them to ensure timely delivery of high quality results
• Conduct performance appraisals and manage the career and developmental needs of staff within the department
• Prepare and submit periodic activity/management reports to the CFO on the activities of the school’s general administrative functions; progress and challenges
• constructively evaluate and coordinate the improvement of both general and specific administration tasks and functions
•  Review the operational practice of key staff involved in all aspects of administration and, in conjunction with Head, HR. Identify training needs and provide training programs to ensure subsequent improvement
• Perform any other duties as assigned by the CFO

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As an internal Auditor, you are to ensure the implementation of effective controls in the School’s processes, operations and system to guarantee transparency and promote good governance, proactively coordinate preventive detection of sharp practices and continuously seek for ways to eradicate leakages and improve the School’s internal control systems.

QUALIFICATION, EXPERIENCE, SKILLS AND COMPETENCIES

• First degree in Accounting or any other discipline
• Professional accounting certification e.g. ACA, ACCA, CPA, CIMA. (CISA will be an added advantage)
• Minimum of eight (8) years internal audit experience in a reputable organization or six (6) years experience in an audit firm

Knowledge of:

• Internal audit methodologies
• Risk management methodologies
• Corporate governance procedures
• Accounting standards, GAAP, etc.
• Auditing guidelines
• Internal controls with particular emphasis on educational institutions
• Good understanding of the operations of an educational institution
• Maturity and tact, including the ability to relate effectively with various stakeholders
• Good report writing and oral communication skills
• Good knowledge of financial and IT systems controls
• Good knowledge of finance and business applications and systems
• Good appreciation and working knowledge of Microsoft Office tools
• Good decision making, problem solving and leadership skills
• High sense of responsibility, accountability and dependability
• High integrity and ethical standards

KEY RESPONSIBILITIES

• Prepare the annual internal audit work plan and ensure its execution
• Continuously review / assess the business and operational risks facing the School in order to proactively establish appropriate mitigating controls and monitoring frameworks
• Conduct periodic financial, compliance, operational and special audits and carry out investigations into reported irregularities, as required by the School
• Highlight and flag duplications, leakages, and weaknesses across the School’s business processes and systems and provide recommendations to improve the internal control systems and the quality of the School’s processes and system
• Interpret and analyze reports / data to identify possible risk exposure and advise the Principal, Board Committees and the Board on risk exposure – internally and externally
• Collaborate with eternal auditors in their independent examination of the School’s financial statements
• Stay abreast of industry trends and developments to enable the development and implementation of appropriate control measures, monitoring mechanism as well as their continuous update / revision
• Prepare and submit periodic activity / management reports to the Principal and the Board, on the activities of the Internal function including findings and overall assessment of the School’s control environment
• Perform any other duties that complement the internal control systems of the School

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Ensure proper maintenance and management of all the school’s facilities (i.e. building, equipment and machinery). Oversee the operations and maintenance of all School fleet ensuring optimal utilization and maintenance in line with stated policies and guidelines.

QUALIFICATION, EXPERIENCE, SKILLS AND COMPETENCIES

• First degree or its equivalent in Engineering or related field
• Minimum of eight (8) years relevant experience of which at least four (4) must have been at a supervisory level
• Good understanding of the operations of an educational institution
• Knowledge of leading practices in facilities management
• Strong awareness of enabling laws and regulations
• Good communication, problem solving and supervisory skills
• Good networking and negotiation skills
• High sense of responsibility and accountability
• High integrity and ethical standards

KEY RESPONSIBILITIES

Facilities

• Provide relevant input to the articulation of short and long term infrastructural requirements of the School and assist in establishment and acquisition plan to meet these requirements
• Liaise with the Procurement and Stores Management function to ensure required items are sourced and procured in a timely manner
• Ensure the School’s facilities management practices are in line with Health, Safety and Environmental requirement
• Conduct routine inspection of all facilities and infrastructure to ascertain their state and working conditions
• Oversee the execution of all routine maintenance, renovations and refurbishment works and activities for Atlantic Hall
• Ensure timely and adequate repairs and maintenance of all faulty equipment and facilities
• Ensure continuous supply of all utility services, in particular, electricity generation and adequate water supply to the School
• Develop / update contingency plans in the event of disaster or damage to the School’s facilities
• Monitor the activities of maintenance contractors ensuring adherence to agreed service levels
• Ensure timely payment of all rates and utility bills
• Proactively initiate and maintain good relationships with all utility vendors
• Ensure that all policies regarding the use of the school’s facilities are adhered to by all staff
• Oversee the management and coordination of the activities of outsourced staff (cleaners, gardeners, artisans etc.)
• Track global and local leading practices in facilities management and proffer relevant recommendations to the CFO.

Fleet Management

• Coordinate all fleet activities ensuring compliance with the School’s operating policies, controls and procedures, including:
• Monitor and ensure adherence to safe driving procedures by all fleet drivers
• Ensure the design, development and implementation of effective training programs for drivers
• Develop, maintain, and track records of vehicle and driver allocation in the school
• Oversee the renewal of vehicle licenses, insurance and other statutory documentations / requirements and ensure all fleet documents are up-to-date
• Liaise with vendors and engineers to ensure timely maintenance and servicing of the School’s fleet
• Ensure accuracy of all fleet related transactions and payments, including:
• Invoices from vendors on services rendered; and
• Expenses and reimbursable on fuel
• Establish and maintain relationships with vendors and regulatory bodies such as the Nigerian Police, Federal Road Safety Commission and other government establishment

General

• Manage the human and material resources of the department for optimal performance and enhanced output
• Prepare the department’s annual budget and monitor its implementation
• Provide overall guidance, leadership support and direction to subordinates
• Assign responsibilities to subordinates and monitor them to ensure timely delivery of high quality results
• Develop and organize appropriate training for employees as required to foster health and safety consciousness and understanding of individual roles in implementing standard HSE policies
• Conduct performance appraisals and manage the career and developmental needs of staff with the department
• Prepare periodic activity / management reports for the attention of the CFO
• Perform any other duties as assigned by the CFO

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As a Marketing and Media Officer, you will be charged with the responsibility to help in raising the visibility and brand awareness of the school by carrying out an effective marketing and communications plan in order to attract new students across the School’s portfolio, publicize the strengths of the school and promote the profile of the School as a whole to external audiences.

QUALIFICATION, EXPERIENCE, SKILLS AND COMPETENCIES

• First degree or its equivalent in any discipline
• Two (2) years experience in a similar role
• Good communication and presentation skills
• Excellent copywriting skills and experience
• Design, graphics and web design skills
• Photo and video-editing experience
• Ability to determine which platform is best suited for each piece of content
• Organizational skills
• Analytical skills
• Problem solving skills

KEY RESPONSIBILITIES

Marketing

• Marketing of the school through various channels
• Preparing and delivering content for marketing presentations
• Responsible for preparing presentations in different formats such as video clips for online use
• Generating and maintaining a database of contacts for marketing purposes
• Production of marketing and informational communications such as newsletters for delivery through various platforms
• Responsible for developing an annual marketing plan
• liaising with the relevant academic staff including Directors of Studies and Admissions to update content as necessary
• Liaison with academic and administrative staff to request and collate information for in-house publications
• Maintaining a photo library, arranging in-house photo shoots with School staff and students, updating the School’s PR notice boards
• Gathering information on competitor schools and programs. Also gathering information on the school’s programs for use in rankings and other forms of market analysis
• Website Management
• Coordination of content
• Ensuring that the website content is updated regularly
• Responsibility for ensuring increase in the website traffic and monitoring of traffic
• Updating the website with all examinations and admissions information

Social Media

• Management of all the school’s social media accounts
• Creating online/social media communities that promote the school’s brand
• Updating the school’s social media accounts
• Ensuring that the correct narrative about the school is in the media

Events

• Involvement in all the School’s events
• Ensuring the school’s key events get significant publicity mileage