Facility Manager at Atlantic Hall Schools

Ensure proper maintenance and management of all the school’s facilities (i.e. building, equipment and machinery). Oversee the operations and maintenance of all School fleet ensuring optimal utilization and maintenance in line with stated policies and guidelines.

QUALIFICATION, EXPERIENCE, SKILLS AND COMPETENCIES

• First degree or its equivalent in Engineering or related field
• Minimum of eight (8) years relevant experience of which at least four (4) must have been at a supervisory level
• Good understanding of the operations of an educational institution
• Knowledge of leading practices in facilities management
• Strong awareness of enabling laws and regulations
• Good communication, problem solving and supervisory skills
• Good networking and negotiation skills
• High sense of responsibility and accountability
• High integrity and ethical standards

KEY RESPONSIBILITIES

Facilities

• Provide relevant input to the articulation of short and long term infrastructural requirements of the School and assist in establishment and acquisition plan to meet these requirements
• Liaise with the Procurement and Stores Management function to ensure required items are sourced and procured in a timely manner
• Ensure the School’s facilities management practices are in line with Health, Safety and Environmental requirement
• Conduct routine inspection of all facilities and infrastructure to ascertain their state and working conditions
• Oversee the execution of all routine maintenance, renovations and refurbishment works and activities for Atlantic Hall
• Ensure timely and adequate repairs and maintenance of all faulty equipment and facilities
• Ensure continuous supply of all utility services, in particular, electricity generation and adequate water supply to the School
• Develop / update contingency plans in the event of disaster or damage to the School’s facilities
• Monitor the activities of maintenance contractors ensuring adherence to agreed service levels
• Ensure timely payment of all rates and utility bills
• Proactively initiate and maintain good relationships with all utility vendors
• Ensure that all policies regarding the use of the school’s facilities are adhered to by all staff
• Oversee the management and coordination of the activities of outsourced staff (cleaners, gardeners, artisans etc.)
• Track global and local leading practices in facilities management and proffer relevant recommendations to the CFO.

Fleet Management

• Coordinate all fleet activities ensuring compliance with the School’s operating policies, controls and procedures, including:
• Monitor and ensure adherence to safe driving procedures by all fleet drivers
• Ensure the design, development and implementation of effective training programs for drivers
• Develop, maintain, and track records of vehicle and driver allocation in the school
• Oversee the renewal of vehicle licenses, insurance and other statutory documentations / requirements and ensure all fleet documents are up-to-date
• Liaise with vendors and engineers to ensure timely maintenance and servicing of the School’s fleet
• Ensure accuracy of all fleet related transactions and payments, including:
• Invoices from vendors on services rendered; and
• Expenses and reimbursable on fuel
• Establish and maintain relationships with vendors and regulatory bodies such as the Nigerian Police, Federal Road Safety Commission and other government establishment

General

• Manage the human and material resources of the department for optimal performance and enhanced output
• Prepare the department’s annual budget and monitor its implementation
• Provide overall guidance, leadership support and direction to subordinates
• Assign responsibilities to subordinates and monitor them to ensure timely delivery of high quality results
• Develop and organize appropriate training for employees as required to foster health and safety consciousness and understanding of individual roles in implementing standard HSE policies
• Conduct performance appraisals and manage the career and developmental needs of staff with the department
• Prepare periodic activity / management reports for the attention of the CFO
• Perform any other duties as assigned by the CFO