Administrative Manager at Atlantic Hall Schools

As Administrative Manager, you will facilitate the achievement of the School’s strategic and operational objectives by ensuring the provision of timely and qualitative administrative and support services concerning teaching and learning and the boarding life of students, maintain and safeguard the School’s physical assets and provide overall leadership and oversight over the school’s support services.

QUALIFICATION, EXPERIENCE, SKILLS AND COMPETENCIES

• First degree or its equivalent in any discipline, preferably in the Social Sciences
• Minimum of ten (10) years relevant experience of which at least four (4) must have been at a management level
• Extensive knowledge of the principles, practices and techniques of general administration
• Excellent IT and project management skills
• Excellent team player; be able to work collaboratively with both teaching and non-teaching management colleagues
• Strong leadership and management skills; effectively formulate and implement key objectives and ensure the day to day operational efficiency of the school
• Good understanding of the operations of an educational institution
• Good knowledge of leading practices in facilities management and procurement
• Detailed oriented, sound organization and time management skills
• Excellent inter-personal and communication skills
• Good problem analysis and crisis management skills
• Good coaching, negotiation and influencing skills
• Ability to manage multiple priorities
• High sense of responsibility, accountability and dependability
• High integrity and ethical standards

KEY RESPONSIBILITIES

Operational

• Coordinate all general administration functions in the School and ensure provision of efficient and effective services to support core operations
• Quality assure all areas of administration assessing areas for improvement and ensuring integrity of all areas of school operation whilst ensuring that successful outcomes are delivered in operation and project areas
• Oversee the activities of the procurement function ensuring the School’s interest is protected and that quality items are provided at reasonable prices;
• Ensure transparent and objective vendor selection and evaluation process, including maintenance of a comprehensive supplier/ vendor database
• Monitor the activities of vendors to ensure adherence to Service Level Agreements (SLAs)
• Identification, monitoring and purchase of fixed assets
• Ensure proper maintenance of all School facilities, organize, direct and supervise projects and assume accountability for all completed projects

Health and Safety

• Ensure relevant health and safety regulations are adhered to
• Act as the school’s Health and safety coordinator
• Schedule and monitor fire drills once every half term
• Maintain the health and safety log book for the school
• Liaise and maintain relationship with the Fire service and the school safety consultant
• Monitor and ensure whole school compliance with the school’s health and safety policy
• Monitor and ensure the availability and maintenance of all safety equipment
• Schedule and oversee the monthly safety assessment/inspection of the school

General

• Continually review and assess the effectiveness and efficiency of the department’s policies, procedures and processes and identify improvement opportunities
• Coordinate periodic internal customer satisfaction surveys to identify service improvement areas across the school
• Manage the human and material resources of the department for optimal performance and enhanced output
• Prepare the department’s annual budget and monitor its implementation
• Review and authorize key expenditures/transactions of the department in line with approved departmental budget and the School’s manual of authority
• Provide overall guidance, leadership support and direction to subordinates
• Assign responsibilities to subordinates and monitor them to ensure timely delivery of high quality results
• Conduct performance appraisals and manage the career and developmental needs of staff within the department
• Prepare and submit periodic activity/management reports to the CFO on the activities of the school’s general administrative functions; progress and challenges
• constructively evaluate and coordinate the improvement of both general and specific administration tasks and functions
•  Review the operational practice of key staff involved in all aspects of administration and, in conjunction with Head, HR. Identify training needs and provide training programs to ensure subsequent improvement
• Perform any other duties as assigned by the CFO