Benek Engineering Fresh Job Recruitment

Principal Accountabilities

• Will be responsible for expediting all outstanding deliveries on issued POs, especially ROS Purchase Orders, to ensure compliance with delivery schedules and performance targets.
• Carry out the tender process, including activities such as bid opening, bid analysis and tender award.
• Monitor the team's agreement status to ensure that they are live and available for use when required.
• Assist in the resolution of vendors' invoice issues such as GR reversals.
• Run assigned reports to aid managerial decision making.
• Establish and maintain good working relationships with users, MRP controllers, vendor services team members and the vendors, sufficient to ensure the achievement of assigned tasks and a good work environment.
• Fully understudy all activities carried out by the buyers and coordinate assignments across the buying team.
• Attend the weekly team meetings and provide focal points for Interface meetings with other teams.
• Ensure business ethics are maintained to the highest level and ensure compliance with the company Statement of General Business Principles.
• Manage relevant interfaces with key stakeholders: CP Manager, CP Team Leads, Vendors, Users (Line), Vendor Services, MRP Controllers.

Additional information/Requirement

• People and time management. Knowledge and use of Supply Chain management concepts Excellent Communication Skills (Presentation; effective conversations and written)
• Good customer management and leadership skills.
• Team Work, Team Building, And Facilitation Data Analysis
• Use of computer systems and tools including SAP, Microsoft Office Suite of Products, Internet, etc.

Experience:

• Level 1 (1-5 years experience personnel)
• Level 2 (6 10 years experience personnel)
• Level 3 (10+ years experience personnel)

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Principal Accountabilities
The scope of WORK shall include but not limited the following:

• Stock Counting, Reconciliation, Overages and shortages investigation.
• Materials identification, Periodic verification, reporting and documentations e.t.c. on Company materials in various onshore and offshore locations.
• Stock auditing (24 Nos cycles/12 calendar months - of about 130,000 cumulative line items).
• Reporting and documentation of Company materials in Company Plants and Storage locations (Onshore /Offshore).
• Reconciliation and obtaining approval from Major Tender Board (MTB) or Supply Chain Council (SCC) in Company for WTA or WTF depending on the MOA.
• Responding to audit exception reports satisfactory from internal and external auditors.
• Conducting independent investigation into stock discrepancies and completing stock reconciliation within the stipulated SOX time

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Principal Accountabilities

• Conduct Integrity Due Diligence which covers background checks on entities with which company has existing or potential commercial/contractual relationship, including third parties.
• Registration of new vendors, update of vendors’ information in the various Vendor Management systems (software applications).
• Responsible for first line investigation of red flags and recommendation to the BIC, CP Ops Manager, Legal and/or BID.
• Receipt of hard copy tenders and onward transfer to the Tender Board and receive anonymous proposals and documents from vendors and liaise with appropriate business functions that may require such services.

Requirement/ Additional Information

• Working knowledge of the Companies and Allied Matters Act of the Federal Republic of Nigeria.
• Familiarity with legalities of company formation, dissolution and membership of companies both in Nigeria and other countries.
• Working knowledge of Vendor Management applications such as OMNICOM, EMPTORIS and SAP.
• Ability to identify irregularities/red flags in a series of documents.
• Excellent written and oral communication skills.
• Excellent interpersonal relationship skill

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Principal Accountabilities

• Quality assurance on contract scopes specifications and company estimates
• Assessing the level of HSE, commercial, schedule and execution risk
• Selecting candidate vendors and prequalifying vendors
• Designing and delivering the ITT / contract content including organising stakeholder contributions, use of standard templates and contract models.
• Leading the tender / evaluation / clarification / negotiation process, and
• Ensuring award to competent contractors
• Assurance that Contract scopes and specifications are properly represented to contractors
• Contract stakeholder management
• Contract strategy and execution through tendering process and negotiation
• Contract formulation for efficient administration and RtP execution in SAP
• Management of Commercial Contract risk issues
• Bidder evaluations
• Contract awards
• Compliance to SGBP, CCMP and standards and standard T&C’s
• Handover to Category Lead and Contract Holder
• Manage relevant interfaces with key stakeholders: CP Manager, CP Team Leads, Vendors, Users (Line), Vendor Services, MRP Controllers.

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Principal Accountabilities

• Prepare the documents for presentation at Tender Board and distribute to members prior to Tender Board meetings.
• Ensure that all duly approved Tender Board documents are presented for signature of Tender Board Chairman and returned 48 hours after delivery to Chairman.
• Issue a scanned copy of the approved submissions to the presenters or Contract Holders after the Tender Board sessions with 48 hours of signature.
• Ensure all submissions to Tender Board are stored in the filing system for safe-keeping and for audit trail.
• Prepare data for monthly/quarterly reporting of Tender Board activities as may be required.
• Management of confidential information flow and documentation and preservation of trail of documentation for reference purpose and audit trail.